Facilities & Workplace Experience Specialist

JLL; City of Hobart; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Great employee discounts off fitness, 

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistance program

Novated Lease for EV cars

Job summary

JLL in Hobart, Australia, is seeking a Facilities Assistant to support integrated facilities management for a global financial services client. You will help manage workplace operations, meetings, events, vendor coordination and administrative tasks in a corporate environment.

You will collaborate with internal and external stakeholders, ensuring safety, efficiency and high standards across front-of-house and back-of-house operations, with a focus on service delivery and continuous improvement.

Qualifications

• Experience in facilities, workplace operations, administration, hospitality, reception or customer service within a corporate environment.
• Experience supporting front-of-house and back-of-house operations including vendor coordination, service requests, meetings/events, mailroom, and workplace logistics.
• Strong customer service, communication, stakeholder management, organisational and administrative skills.

Responsibilities

• Support day-to-day operation, presentation and functionality of workplace to ensure a safe, professional office experience.
• Maintain reception spaces, meeting rooms, kitchens and office amenities to standards.
• Assist with workplace logistics including workstation moves, furniture setups, signage and pantry services.
• Provide flexible operational support across reception, concierge, workplace services and back-of-house.
• Coordinate mail, courier services, archiving and logistics; support stock management and procurement.

Skills

Facilities operations

Customer service

Communication

Stakeholder management

Administrative skills

Contractor management

Hybrid meeting support

Tools

Microsoft Teams

Zoom

Meeting room systems

Room booking platforms

Job description

JLL in Hobart, Australia, is seeking a Facilities Assistant to support integrated facilities management for a global financial services client. You will help manage workplace operations, meetings, events, vendor coordination and administrative tasks in a corporate environment.

You will collaborate with internal and external stakeholders, ensuring safety, efficiency and high standards across front-of-house and back-of-house operations, with a focus on service delivery and continuous improvement.