Part-Time Facilities & Workplace Support Specialist

JLL; Bathurst; On-site; AUD 42,000 - 52,000; Part time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia’s#

Premium offices

Job summary

JLL is seeking a Facilities Assistant in Hobart, TAS to support integrated facilities management across workplace operations and service delivery. The role covers front-of-house and back-of-house functions, vendor coordination, and administrative duties in a corporate environment.

The 20-hour weekly schedule (Mon-Thu, 9:00am–2:00pm) supports a safe, high-performing workplace with opportunities to collaborate across teams and client services. Training and advancement may be available.

Qualifications

• Experience in facilities, workplace operations, administration, hospitality, reception, concierge, or customer service within a corporate environment.
• Experience supporting front-of-house and back-of-house operations including vendor coordination, service requests, meetings/events, mailroom, and workplace logistics.
• Strong customer service, communication, stakeholder management, organisational, and administrative skills with the ability to manage competing priorities and work independently.
• Understanding of workplace health, safety, contractor management, and operational compliance requirements.
• Proactive, adaptable, and team-oriented with flexibility to support evolving workplace and operational needs.
• Experience within an IFM or corporate workplace environment, including workplace technology, hybrid meetings, hospitality, or event support - advantage.
• Fire Warden and/or First Aid certification, or willingness to complete required training - advantage.

Responsibilities

• Support the day-to-day operation, presentation, and functionality of the workplace across front-of-house and back-of-house environments to ensure a safe, professional, and high-performing office experience.
• Maintain workplace areas including reception spaces, meeting rooms, kitchens, utilities areas, collaboration spaces, storage rooms, and office amenities to agreed operational and presentation standards.
• Assist with workplace logistics activities including workstation moves, furniture setups, operable walls, locker coordination, signage support, pantry services, hospitality support, and workplace readiness activities.
• Provide flexible operational support across reception, concierge, workplace services, and back-of-house functions as required.
• Coordinate incoming and outgoing mail, courier services, freight deliveries, registered mail, archives, and operational logistics activities while maintaining accurate records.
• Support procurement, stock management, purchase orders, invoice processing, workplace records, service documentation, and replenishment of workplace consumables and office supplies.
• Provide day-to-day administrative and operational support to the Facilities Management team including service request coordination, vendor follow-up, and operational communications.
• Support meetings, training sessions, and workplace events as required, including room setup, catering coordination, and workplace readiness activities.
• Provide first-level support, with the onsite AV team, for workplace technology and collaboration tools including meeting room systems, Teams, Zoom, and hybrid meeting functionality.

Job description

JLL is seeking a Facilities Assistant in Hobart, TAS to support integrated facilities management across workplace operations and service delivery. The role covers front-of-house and back-of-house functions, vendor coordination, and administrative duties in a corporate environment.

The 20-hour weekly schedule (Mon-Thu, 9:00am–2:00pm) supports a safe, high-performing workplace with opportunities to collaborate across teams and client services. Training and advancement may be available.