Facilities & Workplace Experience Coordinator

Jones Lang LaSalle Incorporated; Canberra; On-site; AUD 52,000 - 65,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia’s

Job summary

Jones Lang LaSalle Incorporated seeks a Facilities Assistant to support IFM services in a Canberra corporate environment. You will help manage day-to-day workplace operations, front-of-house and back-of-house tasks, and logistics to ensure a safe, efficient office experience.

You will collaborate with stakeholders, coordinate vendors, support meetings, mailroom processes, and workspace readiness while upholding safety and compliance standards. A proactive, team-oriented mindset is essential.

Qualifications

• Experience in facilities, workplace operations, admin, hospitality, or customer service in corporate environments.
• Experience supporting front-of-house and back-of-house operations including vendor coordination, service requests, events, mailroom, and logistics.
• Strong communication, stakeholder management, and organizational skills; able to manage competing priorities.

Responsibilities

• Support day-to-day operation and presentation of workplace front-of-house and back-of-house environments.
• Maintain reception, meeting rooms, kitchens, and office amenities to standards.
• Assist with workstation moves, furniture setups, signage, pantry and hospitality support.
• Coordinate mail, courier, freight, archives and office supplies.
• Provide admin support to Facilities Management, service requests, vendor follow-up.
• Support meetings and events, room setup, catering, and AV coordination.
• Provide first-level tech support for meeting systems with onsite AV team.
• Monitor KPIs/SLAs and contribute to safety and compliance.

Skills

Facilities operations

Reception & front desk

Vendor coordination

Customer service

Administrative skills

Job description

Jones Lang LaSalle Incorporated seeks a Facilities Assistant to support IFM services in a Canberra corporate environment. You will help manage day-to-day workplace operations, front-of-house and back-of-house tasks, and logistics to ensure a safe, efficient office experience.

You will collaborate with stakeholders, coordinate vendors, support meetings, mailroom processes, and workspace readiness while upholding safety and compliance standards. A proactive, team-oriented mindset is essential.