Facilities & Workplace Experience Coordinator

Jones Lang LaSalle Incorporated; Adelaide; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

Job summary

Jones Lang LaSalle (JLL) in Adelaide is seeking a proactive Facilities Coordinator to manage broad workplace and facilities operations across Front of House and Back of House. You will liaise with vendors, coordinate maintenance, and support service delivery in a fast-paced corporate environment.

The role requires 3–5 years in facilities coordination or related fields, strong stakeholder engagement, and proficiency with CMMS and workplace tools.

Qualifications

• 3–5 years’ experience in facilities coordination, workplace experience, hospitality, reception, or corporate office operations.
• Strong understanding of workplace operations, building services, vendor coordination, and workplace health and safety practices.
• Proven ability to manage competing priorities and resolve operational issues in a fast‑paced, service‑driven environment.
• Strong communication, stakeholder engagement, and customer service skills.
• Highly organised with strong attention to detail, sound judgement, and the ability to work independently.
• Experience using CMMS platforms, workplace booking tools, visitor management systems, and Microsoft Office applications.
• Relevant qualifications in Facilities Management, Business, Property, Hospitality, or related disciplines are advantageous.

Responsibilities

• Coordinate day-to-day workplace and facilities operations to support business continuity and workplace experience outcomes.
• Support workplace requests, office presentation, amenities, moves, seating changes, and operational readiness activities.
• Coordinate reactive and planned maintenance activities and liaise with landlords and building management on operational matters.
• Provide responsive workplace support across front-of-house and back-of-house services.
• Coordinate mailroom, courier, workplace supplies, and general office support activities.
• Support procurement and facilities administration including purchase orders, invoicing, accruals, supplier onboarding, and quotation management.
• Maintain operational records, facilities documentation, trackers, and service related administration.
• Assist with operational scheduling, vendor access coordination, and general site support activities.
• Coordinate meeting room operations, workplace scheduling, event support, and room readiness activities.
• Support meeting and event logistics including catering, room setup, AV coordination, and workplace technology support.
• Escalate workplace technology issues and support administration of workplace booking and event systems.
• Coordinate vendor activities, contractor access, and service provider scheduling across workplace and facilities operations.
• Monitor service delivery performance, follow up outstanding actions, and escape unresolved operational issues.
• Support delivery of integrated facilities management services through effective vendor coordination, issue management, and operational support.
• Support workplace health and safety activities in line with operational standards and workplace policies.

Skills

Facilities coordination

Workplace experience

Vendor coordination

Customer service

Communication

Independent work

Education

Facilities Management degree or related

Tools

CMMS

Workplace booking tools

Visitor management systems

MS Office

Job description

Jones Lang LaSalle (JLL) in Adelaide is seeking a proactive Facilities Coordinator to manage broad workplace and facilities operations across Front of House and Back of House. You will liaise with vendors, coordinate maintenance, and support service delivery in a fast-paced corporate environment.

The role requires 3–5 years in facilities coordination or related fields, strong stakeholder engagement, and proficiency with CMMS and workplace tools.