Facilities Operations & Safety Support Coordinator

Mirvac Group; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Mirvac Group is seeking an Assistant Facility Manager to provide administrative and operational support for building services at the Collins Place Precinct. The role focuses on delivering exceptional customer service and maintaining the highest safety standards.

You will support risk reviews, manage work orders and contracts within delegated authority, and ensure assets are well-presented and compliant with NCC and statutory requirements.

Qualifications

• 2+ years of facilities management experience.
• Strong organizational skills and attention to detail.
• Experience coordinating contractors and service providers.

Responsibilities

• Provide exceptional customer experience by building relationships with stakeholders and timely responses.
• Support risk reviews and implement mitigation strategies.
• Create and approve work orders, invoices, and minor contracts within authority.
• Maintain asset areas to high presentation and safety standards.
• Review proposed works to meet specifications and regulatory requirements.
• Prepare scopes of work for operational or minor capital projects with documentation.
• Manage contractors and service providers per Mirvac policies.
• Keep statutory logs, Asset Registers, and planners up to date.
• Understand NABERS rating influences and apply at asset level.
• Adhere to Mirvac policies and reporting/compliance requirements.
• Assist with annual Fire Safety Compliance certification.
• Collaborate with team to ensure data integrity and portfolio-wide improvements.
• Champion Mirvac values and a collaborative, high-performing culture.
• Take on additional duties or projects as required.

Skills

Customer service

Stakeholder management

Contract management

Administrative support

Job description

Mirvac Group is seeking an Assistant Facility Manager to provide administrative and operational support for building services at the Collins Place Precinct. The role focuses on delivering exceptional customer service and maintaining the highest safety standards.

You will support risk reviews, manage work orders and contracts within delegated authority, and ensure assets are well-presented and compliant with NCC and statutory requirements.