Facilities & Office Operations Coordinator

Hall & Wilcox; Sydney; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive remuneration and Hallstar 

Hallstar reward and recognition

Parental leave (up to 26 weeks)

Breakfast and office social events

Diversity & wellbeing

Job summary

Hall & Wilcox, based in Sydney, is seeking a Facilities Assistant (Facilities Clerk) to join the Workspace team on-site. You will provide efficient facilities support, coordinating room setups, AV equipment, security access, and daily office operations.

You will work with the national Workspace team, handle service requests through Jira, and assist with various ad-hoc tasks to keep the Sydney office running smoothly.

Qualifications

• Strong attention to detail and reliability.
• Excellent interpersonal and communication skills.
• Ability to prioritise deadlines and work independently.
• Proactive approach and can-do attitude.
• Professional work ethic and reliable team member.

Responsibilities

• Set up rooms with IT equipment for workstations, meetings, events and seminars.
• Maintain internal meeting rooms, AV equipment, stationery and room presentation.
• Maintain inventory of AV and WFH equipment (monitors, keyboards, headsets, devices).
• Conduct daily floor walks to ensure the office is operational.
• Provide office tours to new starters.
• Manage security access card distribution.
• Monitor and log service requests via Jira; raise jobs with building management.
• Coordinate secure bin pickups and general office maintenance.
• Assist with ad-hoc tasks as required.

Skills

Attention to detail

Interpersonal communication

Flexible and reliable

Organisational skills

Autonomous with ability to take order

Work under pressure

Professional work ethic

Tools

Microsoft Office

Job description

Hall & Wilcox, based in Sydney, is seeking a Facilities Assistant (Facilities Clerk) to join the Workspace team on-site. You will provide efficient facilities support, coordinating room setups, AV equipment, security access, and daily office operations.

You will work with the national Workspace team, handle service requests through Jira, and assist with various ad-hoc tasks to keep the Sydney office running smoothly.