Facilities Assistant

Hall & Wilcox; Sydney; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive remuneration and Hallstar 

Hallstar reward and recognition

Parental leave (up to 26 weeks)

Breakfast and office social events

Diversity & wellbeing

Job summary

Hall & Wilcox, based in Sydney, is seeking a Facilities Assistant (Facilities Clerk) to join the Workspace team on-site. You will provide efficient facilities support, coordinating room setups, AV equipment, security access, and daily office operations.

You will work with the national Workspace team, handle service requests through Jira, and assist with various ad-hoc tasks to keep the Sydney office running smoothly.

Qualifications

• Strong attention to detail and reliability.
• Excellent interpersonal and communication skills.
• Ability to prioritise deadlines and work independently.
• Proactive approach and can-do attitude.
• Professional work ethic and reliable team member.

Responsibilities

• Set up rooms with IT equipment for workstations, meetings, events and seminars.
• Maintain internal meeting rooms, AV equipment, stationery and room presentation.
• Maintain inventory of AV and WFH equipment (monitors, keyboards, headsets, devices).
• Conduct daily floor walks to ensure the office is operational.
• Provide office tours to new starters.
• Manage security access card distribution.
• Monitor and log service requests via Jira; raise jobs with building management.
• Coordinate secure bin pickups and general office maintenance.
• Assist with ad-hoc tasks as required.

Skills

Attention to detail

Interpersonal communication

Flexible and reliable

Organisational skills

Autonomous with ability to take order

Work under pressure

Professional work ethic

Tools

Microsoft Office

Job description

• Competitive remuneration and our Hallstar reward and recognition program
• Learning and career development programs for all roles and levels
• Flexible leave options, including up to 26 weeks paid parental leave
• Free daily breakfast and office social events
• Genuine commitment to diversity, inclusion and wellbeing, and pro bono and community

Make the smarter choice. Come thrive with us. Learn more about what Hall & Wilcox can offer you here.

About the roleand team

We have a new opportunity for a Facilities Assistant (Facilities Clerk) to join our Workspace team based on-site in our Sydney office.

You will play an important role in providing efficient and reliable facilities support to our growing Sydney office. This role will form part of the national Workspace team which includes Facilities and Files & Securities.

You will be responsible for:

• setting up rooms including IT equipment for workstations, meetings, events and seminars;
• maintaining internal meeting rooms including AV equipment, stationery and room presentation;
• maintaining inventory of AV and WFH equipment, such as monitors, keyboards, headsets and meeting room devices;
• conducting daily floor walks in the morning and afternoon to ensure office is fully operational;
• providing office tour to new starters;
• managing security access card distribution;
• monitoring and completing service requests submitted through Jira;
• logging jobs with building management;
• coordinating secure bin pickups and general office maintenance; and
• assisting with ad-hoc tasks as required.

About you

You will ideally have the following skills and experience:

• strong attention to detail;
• excellent interpersonal and communication skills;
• flexible and reliable with a 'can do' attitude and proactive approach;
• strong organisation skills and the ability to prioritise deadlines;
• ability to work autonomously as well as taking direction;
• basic working knowledge of Microsoft Office suite;
• ability to work under pressure; and
• professional work ethic.

About us

At Hall & Wilcox, we deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

We were recently named Law Firm of the Year at the 2026 Lawyers Weekly Australian Law Awards.

We do great work, smarter. We're passionate about the work we do and how it creates value for today and tomorrow. We're known forSmarter Law: smarter thinking to create smarter solutions. We embrace innovative thinking and technology. We listen. We partner. We solve.

We are also known for having a great culture that values people and that lives our purpose and values - ourHallmarks.

Hall & Wilcox is a successful independent Australian law firm; a place to belong, with the freedom to learn and grow. We thrive together. We are diverse and inclusive - everyone is welcome and respected. We encourage applications from candidates of all cultural backgrounds (including First Nations), abilities, sexual orientation and gender identities.

Hear from our people about what it's like to thrive at Hall & Wilcox: bit.ly/HWpeople

To learn more about Hall & Wilcox visit ourwebsite.

We are committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Sally Cai, Talent Acquisition Advisor at *********@hallandwilcox.com.au for a confidential discussion.

This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition team. We will contact our preferred agency partners should we require any assistance.