Facilities Coordinator - Multi-Site Operations

AMA Collision; City of Melbourne; Hybride; AUD 60 000 - 75 000; Plein temps

Résumé du poste

AMA Collision is seeking a highly organised Facilities Administrator to support maintenance, contractor management and compliance across a portfolio of collision repair sites in Melbourne. The role is 12-month fixed-term with hybrid work options from St Kilda Road or Rowville offices.

You will coordinate day‑to‑day activities, manage requests through a ticketing system, and ensure works are delivered on time, within budget and to a high standard.

Qualifications

• Experience in an administration, coordination or facilities support role.
• Strong organisational skills with the ability to manage competing priorities.
• Excellent communication and stakeholder engagement.
• High attention to detail and a commitment to accuracy.
• Proficient with MS Office and basic facilities processes.
• Experience coordinating contractors or maintenance activities.

Responsabilités

• Coordinate day-to-day facilities and maintenance across multiple sites.
• Manage maintenance requests, work orders and facilities enquiries through the ticketing system.
• Coordinate contractors, including quotes, site access, inductions and scheduling.
• Monitor maintenance activities and ensure works are completed to required standards.
• Review contractor service reports and support compliance with company standards.
• Maintain asset registers, compliance records and service documentation.
• Process invoices and provide facilities reporting and administrative support.
• Build relationships with internal stakeholders and external service providers.
• Identify recurring facilities issues and support continuous improvement initiatives.
• Support maintenance programs, repairs and improvement projects across the portfolio.

Connaissances

Organisational skills

Stakeholder engagement

MS Office

Coordination

Attention to detail

Outils

MS Office

Ticketing system

Description du poste

AMA Collision is seeking a highly organised Facilities Administrator to support maintenance, contractor management and compliance across a portfolio of collision repair sites in Melbourne. The role is 12-month fixed-term with hybrid work options from St Kilda Road or Rowville offices.

You will coordinate day‑to‑day activities, manage requests through a ticketing system, and ensure works are delivered on time, within budget and to a high standard.