Facilities Coordinator

Forum Recruitment; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Supportive team environment

Exposure to facilities operations

Career development

Job summary

Forum Recruitment is seeking a proactive Facilities Coordinator to support the Facilities Management team in Melbourne. You will coordinate maintenance, manage contractors and day-to-day operational requirements to ensure high-quality service for stakeholders.

With 2+ years in facilities or a related role, you will maintain records in facilities systems, handle quotes and invoices, and adapt to evolving priorities in a collaborative environment. A proactive, practical mindset is essential.

Qualifications

• 2+ years' experience in facilities, property or a similar coordination role.
• Experience liaising with contractors and service providers.
• Strong organisational, communication and customer service skills.
• Ability to manage competing priorities and deadlines.
• A proactive, practical and team-oriented approach.

Responsibilities

• Coordinate maintenance requests and follow up on outstanding works
• Liaise with contractors, suppliers and internal stakeholders
• Maintain accurate records and update facilities management systems
• Assist with contractor compliance, quotes, purchase orders and invoices
• Support inspections, reporting and general facilities administration

Skills

Facilities coordination

Organisational skills

Communication skills

Customer service

Prioritisation

MS Office

Tools

Microsoft Office

Business systems

Job description

About the Company

Forum Recruitment is partnering with an established organisation seeking a proactive Facilities Coordinator to join its team. This is an opportunity to work in a supportive environment, contribute to day-to-day operations and develop your career within the property sector.

About the Role

Supporting the Facilities Management team, you'll coordinate maintenance, contractors and day-to-day operational requirements, helping ensure services are delivered efficiently and stakeholders receive a high level of service.

Key Responsibilities

• Coordinate maintenance requests and follow up on outstanding works
• Liaise with contractors, suppliers and internal stakeholders
• Maintain accurate records and update facilities management systems
• Assist with contractor compliance, quotes, purchase orders and invoices
• Support inspections, reporting and general facilities administration

About You

• 2+ years' experience in facilities, property or a similar coordination role
• Experience liaising with contractors and service providers
• Strong organisational, communication and customer service skills
• Ability to manage competing priorities and deadlines
• Confidence using Microsoft Office and business systems
• A proactive, practical and team-oriented approach

What's in It for You?

• Join a supportive and collaborative team
• Gain exposure to a variety of facilities and property operations
• Develop your skills and career within the property sector
• Enjoy a varied role combining coordination, administration and stakeholder engagement