Facilities Assistant

Degroup Pty Ltd; Melbourne; On-site; AUD 45,000 - 65,000; Full time

Job summary

Degroup Pty Ltd is seeking a detail‑driven administrator to join our facilities and maintenance team in Melbourne CBD. This full‑time, permanent role requires no prior experience; full training will be provided for admin duties related to managing commercial assets/buildings.

You will support coordination of building services, compliance and maintenance, reporting to the Facilities Manager. Daily tasks are dynamic, with strong emphasis on organisation, communication with tenants and contractors,

Qualifications

• No experience required; training provided for admin duties related to facilities and maintenance.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and basic admin tasks.

Responsibilities

• Coordinating building maintenance and responding to tenant requests quickly.
• Liaise with tenants and contractors to keep maintenance services on track.
• Respond to common inquiries from tenants and contractors.
• Follow procedures to action requests and assist with Building Management Systems, maintenance schedules and compliance requirements.
• Assist with procurement processes including purchase orders and invoice reviews.
• Report to the Facilities Manager.

Skills

Attention to detail

Microsoft Office

Tools

Building Management Systems (BMS)

Job description

This is a full-time permanent position working from a Melbourne CBD office.

Permanent residency or Australian citizenship is required for this position.

Seeking persons to work in a professional and energetic workplace.

No experience required. Training provided for role that includes administration duties related to Facilities and Maintenance of commercial assets/buildings.

When you join Degroup, you become part of a team managing retail and commercial real estate assets.

The role includes but is not limited to, assisting with the co-ordination of all aspects of building services, statutory compliance and maintenance. You will play a key role in ensuring high standards of property maintenance and supporting the property team.

Key responsibilities include:

• Coordinating building maintenance and responding to tenant requests quickly.
• Liaise with tenants and contractors to keep maintenance services on track.
• Respond to common inquiries from tenants and contractors.
• Follow existing procedures to action requests and assist with Building Management Systems, maintenance schedules and compliance requirements.
• Assist with procurement processes including purchase orders and invoice reviews.
• You will report to the Facilities Manager.

Remuneration will depend on age and experience.

About you

To be successful in this role, it is essential that you have a high attention to detail. Clear written and verbal communication skills, with a service focused approach.

Highly organised and confident managing competing priorities.

Strong administrative capability and proficiency in Microsoft Office.

Daily duties can be dynamic and change suddenly, you should be willing to adapt to change.