Facilities Coordinator

MAYDAY Recruitment Group - Winner Outstanding Agency 2023; Ryde; On-site; AUD 34,000 - 58,000; Full time

Job summary

[Unknown] is seeking an energetic Facilities Coordinator to join a high-performing team in Macquarie Park. The role focuses on hard services, building maintenance and proactive facilities management in a fast-paced environment.

Responsibilities include coordinating hard facilities services, managing maintenance requests, and working with contractors to ensure safety, compliance and timely delivery across the portfolio.

Qualifications

• Experience in facilities coordination or similar is essential.
• Visa holders welcome to apply – must be able to commit to 37.5 hours per week.
• Candidates will ideally be able to commence a new assignment immediately.

Responsibilities

• Coordinate the delivery of hard facilities services, including planned and reactive maintenance across building services and assets.
• Manage day-to-day maintenance requests, ensuring issues are prioritised, actioned and closed out within agreed timeframes.
• Coordinate contractors and specialist service providers across mechanical, electrical, hydraulic, fire, lifts, building fabric and other essential services.
• Schedule and monitor preventative and planned maintenance programs to ensure assets remain safe, compliant and operational.
• Liaise with contractors to obtain quotes, coordinate works, monitor progress and ensure services are delivered in accordance with agreed requirements.
• Ensure facilities maintenance activities are delivered in line with relevant legislation, Australian Standards, WHS requirements and organisational policies.
• Work closely with stakeholders to understand facilities requirements and communicate maintenance activities, disruptions and planned works.
• Coordinate reactive incidents and elevate critical building or service issues where required.
• Bring energy, curiosity and a hands-on approach to every facilities requirement.

Job description

We are currently seeking an energetic and proactive Facilities Coordinator to join a high-performing team, taking ownership of day-to-day facilities coordination with a strong focus on hard services and building maintenance.

If you're someone who enjoys being hands-on, building strong relationships with service providers and stakeholders, and making sure maintenance and facilities requirements are delivered efficiently, this could be the opportunity for you!

What's in it for you?

• Temporary role until end of April, with the possibility of extension
• Up to $42 p/h + super
• Monday – Friday, 37.5 hours per week
• Role based in Macquarie Park – minutes from the train and metro station, parking also available!
• Join a true global leader in the Pharmaceutical space that is known across the market for their staff retention and service levels
• Work within a collaborative and supportive Facilities / Property team that spans across both Australia and global colleagues
• Opportunity to coordinate a diverse portfolio of hard services, maintenance and building operations
• Work closely with experienced facilities professionals, contractors and business stakeholders
• Opportunity to influence and improve facilities processes through data, insights and proactive planning
• A fast-paced environment where no two days are the same
• Opportunity to make a genuine impact on the safety, functionality and performance of workplace facilities

About You

• Experience in facilities coordination or similar is essential, with a proven background in managing a variety of building management or facilities activities
• Visa holders welcome to apply – must be able to commit to 37.5 hours per week
• Candidates will ideally be able to commence a new assignment immediately

The Role

• Coordinate the delivery of hard facilities services, including planned and reactive maintenance across building services and assets
• Manage day-to-day maintenance requests, ensuring issues are prioritised, actioned and closed out within agreed timeframes
• Coordinate contractors and specialist service providers across mechanical, electrical, hydraulic, fire, lifts, building fabric and other essential services
• Schedule and monitor preventative and planned maintenance programs to ensure assets remain safe, compliant and operational
• Liaise with contractors to obtain quotes, coordinate works, monitor progress and ensure services are delivered in accordance with agreed requirements
• Ensure facilities maintenance activities are delivered in line with relevant legislation, Australian Standards, WHS requirements and organisational policies
• Work closely with stakeholders to understand facilities requirements and communicate maintenance activities, disruptions and planned works
• Coordinate reactive incidents and elevate critical building or service issues where required
• Bring energy, curiosity and a hands-on approach to every facilities requirement