Facilities Coordinator

Miller Leith; City of Melbourne; On-site; AUD 60,000 - 75,000; Part time

Benefits offered by this job

Immediate start

Contract extension potential

National organisation

Job summary

Miller Leith is seeking a Facilities Coordinator to support the day-to-day management of facilities maintenance across a national site network in Australia. You will work closely with the National Facilities Lead to coordinate maintenance requests and ensure work is completed to a high standard.

This four-week assignment offers exposure to a large portfolio, with opportunity for extension. The role is suited to junior to mid-level professionals who thrive in fast-paced environments and

Qualifications

• Experience as Facilities Coordinator, Facilities Administrator, or similar role.
• Experience using work order management or facilities management systems.
• Understanding of facilities management practices, compliance requirements, and contractor management.

Responsibilities

• Coordinate maintenance and repair activities across multiple sites nationally.
• Manage and monitor work orders through the facilities management system.
• Support the National Facilities Lead with maintenance tenders and contractor engagement.
• Coordinate corrective actions arising from facility audits and site inspections.
• Manage essential maintenance works and risk mitigation activities.
• Liaise with vendors, contractors, and subcontractors to ensure timely completion within budget.
• Build relationships with site teams and service providers.
• Support the implementation of preventative maintenance programmes.
• Assist with monitoring maintenance expenditure and budget tracking.
• Provide general administrative support to the Property and Facilities team.
• Ensure facilities remain safe, compliant, and operational across the portfolio.

Skills

Facilities coordination

Work order systems

Contractor management

Organisational skills

Communication

Multi-site prioritisation

Problem solving

Independent team work

Driver's licence

Job description

Our client is a nationally recognised organisation with an extensive property portfolio spanning multiple sites across Australia. With a strong focus on operational excellence, safety, and service delivery, they are committed to maintaining high-quality facilities that support their people and business operations.

An opportunity exists for a Facilities Coordinator to join the Property team on an initial four-week assignment, with potential for extension.

The Role

As Facilities Coordinator, you will play a key role in supporting the day-to-day management of facilities maintenance across a national site network. Working closely with the National Facilities Lead, you will coordinate maintenance requests, manage contractor relationships, and ensure works are completed efficiently and to a high standard.

This role is ideally suited to a junior to mid-level facilities professional who enjoys working in a fast-paced environment, managing multiple priorities, and building strong stakeholder relationships.

Duties

• Coordinate maintenance and repair activities across multiple sites nationally.
• Manage and monitor work orders through the facilities management system.
• Support the National Facilities Lead with maintenance tenders and contractor engagement.
• Coordinate corrective actions arising from facility audits and site inspections.
• Manage essential maintenance works and risk mitigation activities.
• Liaise with vendors, contractors, and subcontractors to ensure works are completed on time and within budget.
• Build strong relationships with site teams and service providers.
• Support the implementation of preventative maintenance programmes.
• Assist with monitoring maintenance expenditure and budget tracking.
• Provide general administrative support to the Property and Facilities team.
• Ensure facilities remain safe, compliant, and operational across the portfolio.

Skills & Experience

• Previous experience in a Facilities Coordinator, Facilities Administrator, Property Administrator, or similar role.
• Experience using work order management or facilities management systems.
• Understanding of facilities management practices, compliance requirements, and contractor management.
• Strong organisational and time management skills.
• Excellent communication and stakeholder engagement capabilities.
• Ability to prioritise competing tasks across multiple sites.
• Strong problem-solving and decision-making skills.
• Ability to work both independently and collaboratively within a team.
• Current driver's licence.

Benefits

• Immediate start.
• Initial four-week contract with potential for extension.
• Opportunity to work with a large national organisation.
• Exposure to a diverse multi-site facilities portfolio.
• Supportive and collaborative Property team.
• Excellent opportunity to further develop your facilities management career.