Assistant Facilities Manager

CBRE Group, Inc.; City of Melbourne; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Volunteer leave

Learning & training programs

Career progression

Paid parental leave

Competitive leave

Stable 37.5 hour week

Job summary

CBRE Group, Inc. is seeking a facilities coordinator to support a large healthcare facility in Melbourne's south-east. This role emphasizes day-to-day operations, contractor coordination and stakeholder engagement to keep the site safe and compliant.

You will be part of an established on-site CBRE Facilities Management team, ensuring efficient operation, accurate reporting, and proactive maintenance planning while supporting a high-performing client environment.

Qualifications

• Experience in facilities management or similar operations.
• Strong contractor management capabilities.
• Good understanding of planned and reactive maintenance.
• Commitment to safety and regulatory compliance.
• Excellent written and verbal communication with stakeholders.
• Confidence using facilities management software and work-order systems.

Responsibilities

• Manage the day-to-day facilities operations of the site.
• Coordinate planned and reactive maintenance activities and ensure works are completed within required timeframes.
• Monitor work orders, priorities, outstanding tasks and maintenance backlogs through the facilities management system.
• Coordinate and supervise specialist contractors attending site.
• Ensure contractors comply with site induction, permit, safety and access requirements.
• Maintain oversight of PPM completion, statutory maintenance and compliance activities.
• Escalate critical infrastructure, compliance and operational risks appropriately.
• Coordinate maintenance activities around operational requirements to minimise disruption.
• Liaise closely with site management and key stakeholders regarding maintenance requirements and upcoming works.
• Attend operational meetings and provide clear updates on outstanding works, risks and priorities.
• Review contractor performance and follow up incomplete or unsatisfactory works.
• Assist with quotations, minor works and project coordination.
• Maintain accurate facilities records, documentation, permits and service reports.
• Undertake regular facility inspections and identify defects, presentation issues and potential risks.
• Support emergency response and escalation processes where required.
• Maintain a strong focus on safety, compliance, customer service and facility presentation.
• Provide regular reporting to the Facilities/Account Manager on performance, risks and outstanding actions.

Skills

Facilities management

Contractor management

Safety and compliance

Stakeholder management

Communication skills

FM system proficiency

Tools

Facilities management systems

Job description

Opportunity supporting healthcare client

Location based in South East Melbourne

Future career opportunities across wider CBRE

About your new role

Responsible for supporting the day-to-day facilities operations of a large and complex healthcare facility in Melbourne's south-east.

This is a facilities management and coordination role, not a hands-on maintenance position. The successful candidate will take ownership of daily operational requirements, coordinate contractors and maintenance activities, engage with key stakeholders, and ensure the facility remains safe, compliant and operational.

Working within an established facilities management team, you will be an important point of contact between the facilities team, contractors and site stakeholders.

What is on offer?

1. Highly competitive salary + 2 days paid leave for volunteer opportunities
2. Stable 37.5 hour working week
3. Access to unlimited learning and training programs
4. Clear career progression to wider Facilities Management or Corporate real estate depending on preference and skill set
5. Certified Family inclusive workplace & paid parental leave
6. Competitive leave offered

Key responsibilities

• Manage the day-to-day facilities operations of the site.
• Coordinate planned and reactive maintenance activities and ensure works are completed within required timeframes.
• Monitor work orders, priorities, outstanding tasks and maintenance backlogs through the facilities management system.
• Coordinate and supervise specialist contractors attending site.
• Ensure contractors comply with site induction, permit, safety and access requirements.
• Maintain oversight of PPM completion, statutory maintenance and compliance activities.
• Escalate critical infrastructure, compliance and operational risks appropriately.
• Coordinate maintenance activities around operational requirements to minimise disruption.
• Liaise closely with site management and key stakeholders regarding maintenance requirements and upcoming works.
• Attend operational meetings and provide clear updates on outstanding works, risks and priorities.
• Review contractor performance and follow up incomplete or unsatisfactory works.
• Assist with quotations, minor works and project coordination.
• Maintain accurate facilities records, documentation, permits and service reports.
• Undertake regular facility inspections and identify defects, presentation issues and potential risks.
• Support emergency response and escalation processes where required.
• Maintain a strong focus on safety, compliance, customer service and facility presentation.
• Provide regular reporting to the Facilities/Account Manager on performance, risks and outstanding actions.

Skills and experience we are looking for

• Facilities management or similar operational experience
• Strong contractor management skills
• Good understanding of planned and reactive maintenance
• Strong safety and compliance awareness
• Excellent communication and stakeholder management skills
• Confidence using work-order or facilities management systems

About your team

You will join a high-performing, collaborative on site GWS team who are dedicated to a prestigious client account.

About CBRE

CBRE is the world's leading commercial real estate and facilities management services firm, operating across

100+ countries with 13 Australian offices. We deliver world-class property operations.