Facilities & Asset Coordinator | Flexible Hours

Busways; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work

Social events

Modern offices

Free parking

Staff shuttle

Job summary

Busways is seeking a capable Facilities & Property Coordinator to act as the operational hub for the Property Team at the Pymble Head Office. You will coordinate maintenance, manage work orders, and ensure compliance and record-keeping across the property portfolio.

The role requires strong organization, clear communication with contractors and internal teams, and proficiency in Microsoft Office. A 12-month fixed-term contract with strong path to permanency is offered.

Qualifications

• Experience in facilities coordination, property administration or related operational support roles.
• Strong organizational and prioritization skills with the ability to manage competing requirements.
• Good verbal and written communication with contractors and internal stakeholders.

Responsibilities

• Coordinate planned and reactive maintenance requests, contractor attendance, quotations, site access and work completion follow-up.
• Raise, monitor and close work orders and maintain maintenance records and service documentation.
• Support make-safe coordination and escalate urgent issues to the Asset & Facilities Manager.
• Monitor contractor documentation and assist with WHS, insurance, licences and procurement checks.
• Maintain statutory compliance calendars, certificates and inspection records.
• Coordinate quotations, purchase orders, invoices and supporting records for property activities.
• Coordinate Property team meeting calendars, agendas, minutes and action registers.
• Communicate planned works and service interruptions to stakeholders and maintain professional relationships.

Skills

Facilities coordination

Property administration

Maintenance coordination

Organization

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Busways is seeking a capable Facilities & Property Coordinator to act as the operational hub for the Property Team at the Pymble Head Office. You will coordinate maintenance, manage work orders, and ensure compliance and record-keeping across the property portfolio.

The role requires strong organization, clear communication with contractors and internal teams, and proficiency in Microsoft Office. A 12-month fixed-term contract with strong path to permanency is offered.