Asset & Property Coordinator

Busways; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work

Social events

Modern offices

Free parking

Staff shuttle

Job summary

Busways is seeking a capable Facilities & Property Coordinator to act as the operational hub for the Property Team at the Pymble Head Office. You will coordinate maintenance, manage work orders, and ensure compliance and record-keeping across the property portfolio.

The role requires strong organization, clear communication with contractors and internal teams, and proficiency in Microsoft Office. A 12-month fixed-term contract with strong path to permanency is offered.

Qualifications

• Experience in facilities coordination, property administration or related operational support roles.
• Strong organizational and prioritization skills with the ability to manage competing requirements.
• Good verbal and written communication with contractors and internal stakeholders.

Responsibilities

• Coordinate planned and reactive maintenance requests, contractor attendance, quotations, site access and work completion follow-up.
• Raise, monitor and close work orders and maintain maintenance records and service documentation.
• Support make-safe coordination and escalate urgent issues to the Asset & Facilities Manager.
• Monitor contractor documentation and assist with WHS, insurance, licences and procurement checks.
• Maintain statutory compliance calendars, certificates and inspection records.
• Coordinate quotations, purchase orders, invoices and supporting records for property activities.
• Coordinate Property team meeting calendars, agendas, minutes and action registers.
• Communicate planned works and service interruptions to stakeholders and maintain professional relationships.

Skills

Facilities coordination

Property administration

Maintenance coordination

Organization

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Ready for your next opportunity? Bring your Strong organisational skills and excellent communication to Busways’ Pymble Head Office! We’re looking for someone who will be the operational and administrative hub of the Property Team, providing essential coordination, organisation and support to keep day-to-day operations running smoothly.

You have the chance to make a key difference in the community and better someone’s day! â¯

What You’ll Be Doing:

• Coordinate planned and reactive maintenance requests, contractor attendance, quotations, site access and work completion follow-up.
• Raise, monitor and close work orders and maintain accurate maintenance records and service documentation.
• Support first-response make-safe coordination and elevate urgent, high-risk or operationally significant issues to the Asset & Facilities Manager.
• Monitor contractor documentation and assist with WHS, insurance, licence and procurement compliance checks
• Maintain statutory compliance calendars, certificates, inspection records and supporting documentation.
• Coordinate quotations, purchase orders, invoices, coding and supporting records for property activities within agreed processes.
• Coordinate Property team meeting calendars, agendas, minutes and action registers and follow up agreed actions.
• Communicate planned works and service interruptions to affected stakeholders and maintain professional relationships with operational teams, contractors and internal departments.

What You’ll Bring:

• Must be an Australian Citizen, Permanent Resident or have valid, unrestricted working rights.
• Experience in facilities coordination, property administration, maintenance coordination or a related operational support role.
• Strong organisation and prioritisation skills with the ability to manage competing operational and administrative requirements.
• Good knowledge of contractor coordination, purchase orders, invoices, registers and document control.
• Strong attention to detail and ability to maintain accurate records and databases.
• Good verbal and written communication skills and confidence dealing with contractors, depot teams and internal stakeholders.
• Proficiency in Microsoft Office and willingness to learn property, maintenance and document-management systems.
• Knowledge of building maintenance and construction processes desirable.
• Construction Safety Induction White Card desirable/required where applicable to site duties.
• Current Australian driver licence and appropriate Australian working rights.

What We Offer You:
At Busways, we don’t just transport people â we care about every part of the journey. You’ll be part of a supportive, collaborative team in a modern office environment with great benefits, including:

• Flexible work â up to two working from home days + flexible start/finish times
• A supportive team culture with regular lunches and social events
• Modern offices with communal kitchen, outdoor space, fresh fruit & quality coffee
• Free secure on-site parking
• Free staff shuttle from Central Coast & Blacktown
• Fitness Passport â discounted access to multiple fitness facilities
• Confidential support via Telus Health’s Employee Assistance Program
• Office Lunch Club â quality discounted meals made easy

Who We Are:
For over 80 years, Busways has proudly delivered reliable, safe, and high-quality bus services across NSW and South Australia. With a team of 2,800+ people, we’re committed to ensuring every journey is a positive experience, transporting over 53 million passengers annually.

Please Note: The successful applicant will be offered an initial 12 month fixed-term contract with the intention of then becoming a permanent employee. This is part of Busways hiring policy for all admin roles. Our rate of conversion to permanent positions is over 90%.

Busways is an Equal Opportunity Employer. We encourage applications from all individuals, including Aboriginal and Torres Strait Islander peoples, and candidates from diverse backgrounds.

No agency applications, please.

Ready for your next opportunity? Bring your Strong organisational skills and excellent communication to Busways’ Pymble Head Office! We’re looking for someone who will be the operational and administrative hub of the Property Team, providing essential coordination, organisation and support to keep day-to-day operations running smoothly.

You have the chance to make a key difference in the community and better someone’s day! â¯

What You’ll Be Doing:

• Coordinate planned and reactive maintenance requests, contractor attendance, quotations, site access and work completion follow-up.
• Raise, monitor and close work orders and maintain accurate maintenance records and service documentation.
• Support first-response make-safe coordination and elevate urgent, high-risk or operationally significant issues to the Asset & Facilities Manager.
• Monitor contractor documentation and assist with WHS, insurance, licence and procurement compliance checks
• Maintain statutory compliance calendars, certificates, inspection records and supporting documentation.
• Coordinate quotations, purchase orders, invoices, coding and supporting records for property activities within agreed processes.
• Coordinate Property team meeting calendars, agendas, minutes and action registers and follow up agreed actions.
• Communicate planned works and service interruptions to affected stakeholders and maintain professional relationships with operational teams, contractors and internal departments.

What You’ll Bring:

• Must be an Australian Citizen, Permanent Resident or have valid, unrestricted working rights.
• Experience in facilities coordination, property administration, maintenance coordination or a related operational support role.
• Strong organisation and prioritisation skills with the ability to manage competing operational and administrative requirements.
• Good knowledge of contractor coordination, purchase orders, invoices, registers and document control.
• Strong attention to detail and ability to maintain accurate records and databases.
• Good verbal and written communication skills and confidence dealing with contractors, depot teams and internal stakeholders.
• Proficiency in Microsoft Office and willingness to learn property, maintenance and document-management systems.
• Knowledge of building maintenance and construction processes desirable.
• Construction Safety Induction White Card desirable/required where applicable to site duties.
• Current Australian driver licence and appropriate Australian working rights.

What We Offer You:
At Busways, we don’t just transport people â we care about every part of the journey. You’ll be part of a supportive, collaborative team in a modern office environment with great benefits, including:

• Flexible work â up to two working from home days + flexible start/finish times
• A supportive team culture with regular lunches and social events
• Modern offices with communal kitchen, outdoor space, fresh fruit & quality coffee
• Free secure on-site parking
• Free staff shuttle from Central Coast & Blacktown
• Fitness Passport â discounted access to multiple fitness facilities
• Confidential support via Telus Health’s Employee Assistance Program
• Office Lunch Club â quality discounted meals made easy

Who We Are:
For over 80 years, Busways has proudly delivered reliable, safe, and high-quality bus services across NSW and South Australia. With a team of 2,800+ people, we’re committed to ensuring every journey is a positive experience, transporting over 53 million passengers annually.

Please Note: The successful applicant will be offered an initial 12 month fixed-term contract with the intention of then becoming a permanent employee. This is part of Busways hiring policy for all admin roles. Our rate of conversion to permanent positions is over 90%.

Busways is an Equal Opportunity Employer. We encourage applications from all individuals, including Aboriginal and Torres Strait Islander peoples, and candidates from diverse backgrounds.

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