Export Sales Administrator

The Avocado Collective; Perth; On-site; AUD 60,000 - 80,000; Full time

Job summary

The Avocado Collective is seeking an Export Sales Administrator to manage export orders from inquiry to shipment, coordinating with logistics and internal teams. Based on site in Canning Vale, Perth, WA, the role supports quotes, reports, and records, ensuring compliance with export regulations and timely communication with global customers.

This full-time position requires strong attention to detail, experience in export processes, and the ability to work after hours during peak periods to meet

Qualifications

• Experience with export documentation and export processes.
• Experience in sales administration, customer service or logistics in an export-focused environment is beneficial.
• Strong communication with internal teams and international customers.
• Knowledge of seasonal peaks in supply and after-hours responsiveness.
• Analytical and detail-oriented with ability to manage multiple deadlines.
• Proficiency with MS Office and export systems.

Responsibilities

• Manage export sales orders from inquiry through shipment.
• Track purchase orders and communicate pricing and available volumes.
• Notify customers of delays or changes and scheduling issues.
• Assist with preparation of export documentation and logistics coordination.
• Maintain up-to-date records in sales/export systems and support quotes/reports.
• Collaborate with operations and marketing to deliver WA avocados to global markets.

Skills

Export documentation

Order processing

Export coordination

Communication

Attention to detail

Microsoft Business Central

Agricultural export markets

Business/logistics qualification

After-hours responsiveness

Education

Business, logistics, supply chain or related field

Tools

Microsoft Business Central

Job description

Company Description

The Avocado Collective supports more than 70 avocado growers across the South West region of Western Australia and multiple growers and packhouses on the East Coast of Australia, with quality assurance, packing, and marketing services. The organisation helps growers meet quality standards, manage changing conditions, and transport produce to market. It builds and maintains strong relationships, develops new markets, and works to grow demand for premium Australian avocados. The team is committed to supporting local producers who consistently deliver high-quality avocados season after season. Applicants joining The Avocado Collective will be part of a collaborative, hard-working group focused on excellence and regional success.

Role Description

The Export Sales Administrator is a full-time, on-site role based in Canning Vale, Perth, WA. This position is responsible for managing export sales orders from initial inquiry through to shipment, including accurate order processing, tracking purchase orders, communicating with customers on pricing and available volumes, notifying customers of any delays or changes or scheduling, following up claims accurately & promptly. assisting with preparation of export documentation, and coordination with logistics and internal teams. Day-to-day tasks include communicating with international customers and stakeholders, tracking shipments, resolving order or documentation issues, and ensuring compliance with relevant export regulations. The role also involves maintaining up-to-date records in sales and export systems, supporting the sales team with quotes and reports, and contributing to continuous improvement of export processes. The Export Sales Administrator will work closely with operations and marketing to help deliver Western Australia’s avocados to global markets efficiently and reliably.

Qualifications

• Candidates should possess skills in export documentation and export processes.
• Candidates should possess skills in order processing and export coordination.
• Candidates should possess strong communication skills for working with internal teams and international customers.
• Experience with sales administration, customer service, or logistics in an export-focused environment is beneficial.
• Strong attention to detail, organisational skills, and ability to manage multiple deadlines are essential.
• Proficiency with Microsoft Business Central is preferred but not essential.
• Knowledge of agricultural or fresh produce export markets is a plus.
• Relevant qualification in business, logistics, supply chain, or a related field is preferred.
• Able to work after hours and weekends to promptly respond to customer enquiries. Understanding that our work is somewhat seasonal, and has peaks and troughs of supply.