Executive Team Assistant - Diary & Events Pro

Westpac; Australia; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Mortgage discounts

Flexible work options

Wellbeing leave

Learning & development

Volunteering opportunities

Job summary

Westpac in Australia is seeking a proactive Team Assistant to support 2-3 Heads and the wider DDAI B&W team with diary management, travel, expenses and events, and day-to-day operations in a fast-moving environment.

You will onboard/offboard, maintain org charts, coordinate meetings, and liaise with senior stakeholders, while leveraging AI tools (Co-pilot) to optimise processes and keep internal systems up to date.

Qualifications

• Experience in a Team Assistant or Executive Assistant role.
• Highly organised, detail orientated and able to manage competing priorities.
• Confident in managing diaries and coordinating meetings, with strong communication.
• Experience in a large, complex organisation.
• Familiar with internal systems for travel, expenses or HR processes.
• Knowledge of AI tools (Co-pilot) and how they can be used in daily operations.
• Experience coordinating events or workshops is advantageous.

Responsibilities

• Ensure smooth day-to-day running of leader’s day.
• Proactively manage diary for Heads, book rooms and Teams invites.
• Update the team’s org chart and distribution lists in the People Directory.
• Onboard new starters and offboard leavers, updating systems accordingly.
• Coordinate meetings and events, ensuring attendees are prepared and informed.

Skills

Diary management

Organisation

Communication

Stakeholder engagement

Adaptability

AI (Co-pilot)

Tools

Word

PowerPoint

Excel

Teams

Job description

Westpac in Australia is seeking a proactive Team Assistant to support 2-3 Heads and the wider DDAI B&W team with diary management, travel, expenses and events, and day-to-day operations in a fast-moving environment.

You will onboard/offboard, maintain org charts, coordinate meetings, and liaise with senior stakeholders, while leveraging AI tools (Co-pilot) to optimise processes and keep internal systems up to date.