Team Assistant

Westpac; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Westpac's Chief Data & Analytics Office is seeking a Team Assistant to provide proactive coordination, administration and operational support for three Heads Of in the CDAO division. You will help shape efficient ways of working and use Copilot and AI tools daily to boost productivity.

The role offers exposure across data, analytics and AI initiatives, requires strong communication and organisational skills, and involves coordinating meetings, travel and reporting materials in a fast-paced

Qualifications

• Prior experience in a similar Team Assistant or enablement role.
• Hands-on experience with Copilot, AI productivity tools, workflow automation or process improvement.
• Strong communicator with ability to build relationships across stakeholders in a fast-paced environment.

Responsibilities

• Coordinate leadership meetings, planning sessions, workshops, town halls, offsites and team events
• Coordinate travel, expenses, invoices and administrative requests in line with Group processes
• Support multiple Head Of's and leaders with proactive administration and engagement
• Communicate key messages consistently and support celebrations and recognition
• Identify opportunities to simplify ways of working using AI and digital tools

Skills

Microsoft Copilot

AI productivity tools

Workflow automation

Process improvement

Stakeholder engagement

Communication

Presentation creation

Tools

PowerPoint

Job description

Create your best future and join Chief Data and Analytics Office as a Team Assistant!

What’s the role?

The role provides proactive coordination, communication, engagement, administration and operational support for 3 Head Of's in the CDAO division.

You'd be joining the Chief Data & Analytics Office, the team responsible for how the bank manages its data, builds analytics and AI capability, sets the standards for how it's done, and helps people across the Group adopt new technology. You'll support several leaders across this work, which means you get a broad view of what's happening in data and AI at the bank, and you'll use Copilot and AI tools in your own work every day.

As a trusted team enablement partner, the Team Assistant creates structure, anticipates needs and helps the function stay organised and connected. The role proactively identifies opportunities to simplify ways of working and uses Microsoft Copilot, AI and digital tools to improve the efficiency and quality of administrative, coordination and communication activities. This is a team-wide productivity and efficiency role rather than a personal assistant role for a single leader. The position is hands-on, solutions-focused and suited to someone who enjoys building relationships, solving practical problems and making things happen in a fast-moving environment.

Key Responsibilities include:

• AI productivity and Continuous Improvement - Help identify repetitive activities that can be simplified, standardised or automated
• Team and Leadership Support - Coordinate leadership meetings, planning sessions, workshops, town halls, offsites and team events
• Team Coordination and Administration - Coordinate travel, expenses, invoices and administrative requests in line with Group processes
• Communication and Engagement - Partner with leaders to communicate key messages consistently and support celebrations, recognition and team events
• Stakeholder Engagement-Coordinate activities involving multiple leaders, teams and stakeholders with clear ownership and follow-through
  

What do I need?

To be successful in this role you should have prior experience in a similar position and have hands on experience with Microsoft Copilot, AI Productivity tools, workflow automation or process improvement. You will be a strong communicator who is able to partner with varying levels of stakeholders and build strong working relationships in a fast-paced environment. It will be advantageous for you to have experience working in data, digital, technology, financial services or another regulated environment.

Additional skills and experience required include:

• Experience supporting multiple stakeholders
• Demonstrated ability to coordinate meetings, workshops, events and leadership activities on an end-to-end basis
• Confident in creation of presentations, trackers, communications and reporting materials
• Impeccable organisation skills and strong attention to detail
• Ability to work in a fast-paced environment with competing priorities

Why join us?

We’re obsessed with becoming our customers' #1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return, we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that:

• Special offers on banking products and discounts from top brands, including generous employee-only mortgage rates!
• Flexible work arrangements to help you achieve a greater work/life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave.
• Tailored learning and development opportunities to help your grow your career within the bank.
• Lots of opportunities to ‘give back’ to the Community by getting involved in our many volunteering initiatives.

We’re all about creating a supportive and inclusive community. We welcome everyone – no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community

If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page, under the ‘Diversity, sustainability and flexibility’ section.