Executive Operations & Events Lead

BoardOutlook Pty Ltd; City of Melbourne; On-site; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Superannuation

ESOP

Job summary

BoardOutlook Pty Ltd in Melbourne is seeking a Team Assistant to keep the executive team organised and the office running smoothly. You will sit at the centre of a fast growing company, coordinating with Chairs and Directors of major Australian and UK organisations.

You will own diaries, schedule across the executive team, arrange events, travel and vital documents, and leverage AI to automate workflows, helping the team focus on high impact work.

Qualifications

• Must be highly organised and able to manage multiple moving parts.
• Exceptional attention to detail and strong written communication.
• Fluency with AI tools and willingness to automate tasks.

Responsibilities

• Own diaries and support scheduling across the executive team.
• Book travel and organise office operations.
• Coordinate meetings with senior stakeholders and prepare papers.
• Plan and run team events from end to end, including venues and catering.
• Publish and maintain content on the BoardOutlook website.
• Work with AI to create repeatable, automated workflows.

Skills

Organisation

Attention to detail

Event coordination

Travel booking

AI fluency

Job description

BoardOutlook Pty Ltd in Melbourne is seeking a Team Assistant to keep the executive team organised and the office running smoothly. You will sit at the centre of a fast growing company, coordinating with Chairs and Directors of major Australian and UK organisations.

You will own diaries, schedule across the executive team, arrange events, travel and vital documents, and leverage AI to automate workflows, helping the team focus on high impact work.