Executive Support Specialist — Defence & Regulatory (NV1)

Effective People; Canberra; On-site; AUD 83,000 - 118,000; Full time

Job summary

Effective People in Canberra is seeking an Administrative & Executive Support professional to assist branches and an executive office within a sensitive Federal Government environment. You will manage records, inboxes, meetings, travel, briefing material and follow-up actions, while handling confidential information and complying with legislation.

You will coordinate meetings, prepare agendas, and support reporting and travel arrangements, operating onsite with a focus on accuracy and

Qualifications

• Experience providing broad administrative or executive support in a structured organisation.
• Ability to manage records, inboxes, registers and multiple admin tasks accurately.
• Ability to prepare professional correspondence, presentations, briefings and meeting material.
• Experience coordinating meetings, calendars, minutes, actions and follow-ups.
• Organising business travel and managing changing priorities.
• Handles confidential and sensitive information with care.
• Work within established legislation, policies and decision-making processes.
• Australian citizenship is required.
• Must hold a current NV1 clearance or above.

Responsibilities

• Maintain accurate records, data and information.
• Monitor team inboxes and coordinate routine enquiries.
• Prepare and format correspondence, documents and presentations.
• Schedule meetings, coordinate calendars and prepare agendas.
• Prepare briefing material, summaries and meeting packs.
• Take minutes, record actions and track follow-up tasks.
• Organise domestic and international travel.
• Support branch deadlines, workflows and reporting.
• Maintain registers, filing systems and task lists.
• Coordinate internal meetings and small events.
• Improve administrative templates, processes and SOPs.

Skills

Administrative support

Record management

Professional correspondence

Meeting coordination

Travel arrangement

Confidential information handling

Legislation compliance

Australian citizen

Tools

Microsoft Office

Travel booking tools

Job description

Effective People in Canberra is seeking an Administrative & Executive Support professional to assist branches and an executive office within a sensitive Federal Government environment. You will manage records, inboxes, meetings, travel, briefing material and follow-up actions, while handling confidential information and complying with legislation.

You will coordinate meetings, prepare agendas, and support reporting and travel arrangements, operating onsite with a focus on accuracy and