Executive Support & Divisional Coordination Specialist

Department of Education; City of Melbourne; On-site; AUD 90,000 - 110,000; Full time

Job summary

Department of Education in Victoria seeks a highly organized Divisional Coordinator to provide executive support to the Executive Director and Directors. The role involves managing divisional administration, drafting communications, coordinating meetings, and developing design assets for PowerPoint and printed collateral.

The successful candidate will have strong writing, attention to detail, graphic design ability, and experience with Oracle, Word, and PowerPoint.

Qualifications

• Experience in executive support and divisional administration.
• Strong writing skills and attention to detail.
• Graphic design skills and ability to produce PowerPoint collateral.

Responsibilities

• Draft weekly updates and plan divisional meetings.
• Maintain training records for all branches.
• Calendar management for Executive Director and Directors.
• Prepare bulk email communications from ED.
• Event planning and cross-divisional staff development.
• Obtain quotes, process invoices and onboard suppliers into Oracle.
• Order stationery and office supplies.
• Develop design assets and format slides/documents.
• Produce materials per DoE style guide.
• Collaborate with Communications to obtain approvals.

Skills

Graphic design

Strong writing

Attention to detail

Multitasking

PowerPoint

Tools

Oracle

Microsoft Word

PowerPoint

Excel

Job description

Department of Education in Victoria seeks a highly organized Divisional Coordinator to provide executive support to the Executive Director and Directors. The role involves managing divisional administration, drafting communications, coordinating meetings, and developing design assets for PowerPoint and printed collateral.

The successful candidate will have strong writing, attention to detail, graphic design ability, and experience with Oracle, Word, and PowerPoint.