Executive Support Officer — Values-Driven Admin Lead

Reach Human Resources; Sydney; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Generous leave entitlements

Professional development

Job summary

The Catholic Archdiocese of Sydney is seeking an experienced Executive Support Officer to assist the Office of the Executive Director, Administration & Finance. You will support calendar management, prepare board papers, and coordinate travel, records, and communications with clergy and staff in a fast-paced, values-driven environment.

Permanent full-time role based in Leichhardt with relocation of the Chancery Office to Sydney CBD planned for 2027.

Qualifications

• Executive support experience in a similar role.
• Knowledge of office management systems, practices, and procedures.
• Advanced proficiency with Microsoft 365; iManage and ExpenseMe Pro advantageous.
• Excellent verbal and written communication and interpersonal skills.
• Demonstrated ability to maintain discretion with confidential information.

Responsibilities

• Manage calendar and administrative aspects of meetings, including scheduling and minute-taking.
• Perform general admin duties: typing, copying, scanning, printing, collating, binding board papers.
• Prepare documents, letters and presentations using Microsoft 365 and other apps.
• Liaise with internal/external stakeholders (Archbishop's staff, clergy, parish staff, service providers).
• Organise, file and archive documents and records.
• Reconcile expense reports and manage travel arrangements.

Skills

Executive support

Calendar management

Stakeholder communication

Discretion and confidentiality

Tools

Microsoft 365

iManage

ExpenseMe Pro

Job description

The Catholic Archdiocese of Sydney is seeking an experienced Executive Support Officer to assist the Office of the Executive Director, Administration & Finance. You will support calendar management, prepare board papers, and coordinate travel, records, and communications with clergy and staff in a fast-paced, values-driven environment.

Permanent full-time role based in Leichhardt with relocation of the Chancery Office to Sydney CBD planned for 2027.