Executive Support Officer

Whizdom; Sydney; Presencial; AUD 65.000 - 75.000; Jornada completa

Descripción de la vacante

Whizdom in Parramatta, NSW is seeking an Administrative Support Officer to provide essential administrative and support services for the team. This role involves records management, routine correspondence, and coordinating meetings and events to ensure smooth operation.

The position requires handling information flow, preparing documents, and managing the generic email inbox, with pre-employment screening required. Duration is until end of December 2026, located in Parramatta.

Formación

• Experience providing administrative support in a government or corporate environment.
• Ability to manage records and correspondence.
• Experience coordinating meetings and events.

Responsabilidades

• Provide a range of administration and support services including records management, routine correspondence and meeting and event coordination to support the effective operation of the team/unit
• Collect and compile information, and prepare documents and correspondence in line with quality and organisational requirements to support information flow and inform decision making
• Complete routine financial transactions and purchasing services ensuring compliance with agency standards and procedures
• Respond to inquiries, and elevate and redirect issues as needed to ensure the provision of accurate information
• Update and maintain records and databases and comply with administration systems and processes to ensure that all information is accurate, stored correctly and accessible
• Administer and coordinate the generic email inbox
• Deliver multiple administrative support activities and services in line with agreed standards, timeframes, and milestones

Conocimientos

Administrative support

Records management

Meeting coordination

Financial transactions

Communications

Descripción del empleo

Job Description

Executive Support Officer

Location – Parramatta, NSW

Duration – until end of December 2026

About our client

Our client is one of New South Wales' largest and most impactful government organisations, delivering essential services and programs that support individuals, families and communities across the state. With a strong commitment to improving social outcomes, the organisation works across a diverse portfolio encompassing community services, justice initiatives, housing, disaster support, child protection and programs that help build safer, stronger communities.

Operating at a significant scale, the organisation partners closely with government agencies, community organisations, industry stakeholders and service providers to deliver services that make a genuine difference in the lives of people across New South Wales. Their work is driven by a commitment to integrity, inclusion, collaboration and innovation, ensuring that public services remain accessible, effective and responsive to community needs.

About the role

The Administrative Support Officer provides administrative and support services to facilitate the operation of the team/unit.

Key responsibilities will include:

• Provide a range of administration and support services including records management, routine correspondence and meeting and event coordination to support the effective operation of the team/unit
• Collect and compile information, and prepare documents and correspondence in line with quality and organisational requirements to support information flow and inform decision making
• Complete routine financial transactions and purchasing services ensuring compliance with agency standards and procedures
• Respond to inquiries, and elevate and redirect issues as needed to ensure the provision of accurate information
• Update and maintain records and databases and comply with administration systems and processes to ensure that all information is accurate, stored correctly and accessible
• Administer and coordinate the generic email inbox

Key challenges

• Deliver multiple administrative support activities and services in line with agreed standards, timeframes, and milestones, given tight timeframes and the need to maintain accuracy and attention to detail

What’s on offer

This contract is available from ASAP pending clearance of pre-employment checks for initially 3 Months. Located in Parramatta.

Eligibility / Requirements

Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks.