Executive Support Officer, Catholic Archdiocese of Sydney

Reach Human Resources; Sydney; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Generous leave entitlements

Professional development

Job summary

The Catholic Archdiocese of Sydney is seeking an experienced Executive Support Officer to assist the Office of the Executive Director, Administration & Finance. You will support calendar management, prepare board papers, and coordinate travel, records, and communications with clergy and staff in a fast-paced, values-driven environment.

Permanent full-time role based in Leichhardt with relocation of the Chancery Office to Sydney CBD planned for 2027.

Qualifications

• Executive support experience in a similar role.
• Knowledge of office management systems, practices, and procedures.
• Advanced proficiency with Microsoft 365; iManage and ExpenseMe Pro advantageous.
• Excellent verbal and written communication and interpersonal skills.
• Demonstrated ability to maintain discretion with confidential information.

Responsibilities

• Manage calendar and administrative aspects of meetings, including scheduling and minute-taking.
• Perform general admin duties: typing, copying, scanning, printing, collating, binding board papers.
• Prepare documents, letters and presentations using Microsoft 365 and other apps.
• Liaise with internal/external stakeholders (Archbishop's staff, clergy, parish staff, service providers).
• Organise, file and archive documents and records.
• Reconcile expense reports and manage travel arrangements.

Skills

Executive support

Calendar management

Stakeholder communication

Discretion and confidentiality

Tools

Microsoft 365

iManage

ExpenseMe Pro

Job description

Executive Support Officer, Catholic Archdiocese of Sydney

Take your next step in a values-based organisation

Enjoy the benefits we offer

Full-time, permanent role

About us

The Catholic Archdiocese of Sydney (the Archdiocese) serves the communities of the city of Sydney, including the Eastern, South-Western and lower North Shore suburbs.It does so through its agencies, ministries and parishes. Its ministries include health and aged care, education, and community services.

The Chancery is the administrative office of the Archdiocese. The Executive Director, Administration and Finance serves as the Archdiocese's canonical finance officer, overseeing the management of its temporal goods as the Archbishop's delegate. The Office of the Executive Director, Administration & Finance is now seeking an experienced and dynamic Executive Support Officer to support the Office in the efficient delivery of this important work.

About the role

This is a unique opportunity to use your administration and executive support skills in a values-led, supportive environment.

Reporting to the Executive Officer (Office of the Executive Director, Administration & Finance), you will play a key role in facilitating the efficient and smooth functioning of the Executive Director's Office.

Key responsibilities will include:

Assisting with calendar management and the administrative aspects of meetings, including scheduling meetings, arranging meeting set-up, taking and distributing meeting minutes

Carrying out general administrative duties such as typing, copying, scanning, printing, collating and binding material, including complex board meeting papers

Assisting with the preparation of documents, letters and presentations, using Microsoft 365 suite and other applications

Answering and making verbal and written enquiries with internal and external stakeholders, including the Archbishop's and Bishops' staff, clergy, parish staff, agencies and service providers

Organising, filing and archiving of documents and records using the Archdiocese's software and systems

Reconciling expense reports

Booking and managing travel arrangements.

This role is a permanent, full-time position and will be initially based in Leichhardt in Sydney’s inner west. The Chancery Office will be relocating to the Sydney CBD in 2027.

About you

As the ideal candidate, you will bring:

Executive support experience in a similar role, with a demonstrated record of being well-organised and able to prioritise tasks under pressure; excellent administration skills; and a strong focus on service excellence

Knowledge of office management systems, practices, and procedures

Advanced proficiency using contemporary workplace technology, particularly across the Microsoft 365 suite of programs (experience in using iManage and ExpenseMe Pro would be an advantage)

Excellent verbal and written communication and interpersonal skills, and demonstrated ability to work collaboratively and build positive relationships with internal and external stakeholders

Demonstrated ability to maintain discretion and to handle sensitive, confidential and privileged information appropriately

Resilience and a solutions-focused approach, demonstrating adaptability and problem-solving skills in a dynamic environment

Demonstrated understanding of and commitment to the ethos and values of the Catholic Church.

What’s on offer?

An opportunity to build your career within a large, for-purpose organisation

Generous and supportive leave entitlements, including paid ex-gratia leave between Christmas and New Year (at the discretion of the Archdiocese), and paid study leave subject to certain conditions

Opportunities for ongoing professional development

Access to personalised banking support and solutions

Access to our Employee Assistance Program for you and your family.

Additional requirements

As this is an ongoing role, only candidates with the unrestricted right to work in Australia may apply for this position.

Relevant employment check clearances, including a national police check will be required for this role.

The Archdiocese is wholly committed to ensuring the safety, well-being and dignity of all children and adults at risk, and acknowledges its important legal, moral and spiritual responsibility to create a safe and nurturing environment for those children and adults at risk. The Archdiocese has a zero-tolerance approach to child abuse.

Additionally, the Archdiocese is committed to continuous improvement to assess and address the risk of modern slavery in its operations and supply chains and to report annually on these actions in the form of a Modern Slavery Statement.