Executive Support Officer - Values-Driven Admin Lead

Catholic Jobs Online; Sydney; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Leave entitlements

Professional development

Banking support

Employee Assistance Program

Job summary

The Catholic Archdiocese of Sydney is seeking an experienced Executive Support Officer to assist the Office of the Executive Director, Administration & Finance. You will manage calendars, prepare board papers, and coordinate travel and communications across internal and external stakeholders.

Based in Leichhardt with relocation planned to the Sydney CBD in 2027, this permanent, full-time role offers a values-based environment, professional development, and supportive leave entitlements.

Qualifications

• Executive support experience in a similar role.
• Knowledge of office management systems, practices, and procedures.
• Advanced proficiency with Microsoft 365 suite (iManage and ExpenseMe Pro a bonus).
• Excellent verbal and written communication; ability to build relationships with stakeholders.

Responsibilities

• Assist with calendar management and meetings, including scheduling, setup, and minute-taking.
• Perform general admin duties (typing, copying, scanning, printing, binding) including complex board papers.
• Prepare documents, letters, and presentations using Microsoft 365 and related tools.
• Handle inquiries from internal and external stakeholders; liaise with Archbishop's staff and clergy.
• Organise, file and archive documents using Archdiocese systems; manage reimbursements.
• Book and manage travel arrangements.

Skills

Executive support

Office management

MS 365

iManage

ExpenseMe Pro

Communication

Discretion

Resilience

Catholic ethos

Tools

Microsoft 365

Job description

The Catholic Archdiocese of Sydney is seeking an experienced Executive Support Officer to assist the Office of the Executive Director, Administration & Finance. You will manage calendars, prepare board papers, and coordinate travel and communications across internal and external stakeholders.

Based in Leichhardt with relocation planned to the Sydney CBD in 2027, this permanent, full-time role offers a values-based environment, professional development, and supportive leave entitlements.