Executive Support Officer to the Chief Operating Officer

St Bart’s; Perth; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Social activities

Consultation committee

Impact of our work firsthand

Job summary

St Bart's is seeking an Executive Support Officer to assist our COO and Operational Leadership Team. You’ll coordinate meetings, travel, reports, and communications while acting as a reliable hub across departments to keep priorities aligned.

The role focuses on proactive, compassionate support for leaders and teams, including assisting those experiencing disadvantage. You’ll report to the Company & CEO Secretariat and engage with multiple stakeholders across the organisation.

Qualifications

• Experience supporting a senior leader in a busy operational environment.
• Strong relationship building skills.
• Ability to stay calm under pressure and juggle competing priorities.
• Understanding the importance of supporting people experiencing disadvantage.
• Qualifications in Business Administration or related field are beneficial but not essential.

Responsibilities

• Support the COO and Operational Leadership Team with administration, coordination, and organisation.
• Manage committee meetings, travel arrangements, and competing priorities.
• Prepare reports, presentations, meeting packs, and communications.
• Coordinate workshops, events, leadership forums, and team activities.
• Provide reception coverage during lunch breaks, leave periods, and when extra help is needed.
• Follow up on actions and help projects stay on track.

Skills

Senior leadership support

Relationship building

Calm under pressure

Proactive mindset

Welfare awareness

Education

Business Administration degree

Job description

At St Bart's, we're looking for an Executive Support Officer to support our Chief Operating Officer (COO) and Operational Leadership Team. You'll be the glue that keeps things together, the calm in the chaos, and the person who somehow always knows where that document is, who needs to be where, and what needs to happen next.

This isn't your traditional Executive Support role where you're tucked away managing one diary all day. You'll work closely with our COO and operational leaders, helping coordinate meetings, projects, events, communications, and the countless moving parts that come with supporting a busy leadership team.

You'll report to our Company & CEO Secretariat but spend much of your time partnering with leaders across the organisation to help them stay focused on what matters most.

What does a typical day look like?

• Supporting the COO and Operational Leadership Team with all things administration, coordination, and organisation.
• Managing committee meetings, travel arrangements, and competing priorities.
• Preparing reports, presentations, meeting packs, and communications.
• Coordinating workshops, events, leadership forums, and team activities.
• Following up on actions and helping projects stay on track.
• Stepping in to provide reception coverage during lunch breaks, leave periods, and those times when an extra pair of hands is needed.

We're looking for someone who brings:

• Experience supporting a senior leader in a similar role, ideally within a busy operational environment
• Energy in spades, initiative and a "how can I help?" mindset to your work.
• Strong relationship building skills and the confidence to work effectively with people at all levels
• The ability to stay calm under pressure and juggle competing priorities with ease
• An understanding of the importance of supporting people experiencing disadvantage and genuine alignment with the values that underpin St Bart's work.
• Qualifications in Business Administration or a related field (great, but not essential).

What's in it for you?

• Pay: Competitive salary, plus NFP salary packaging giving you the potential to gain $18,5500 in tax benefits
• Leave: 23 days annual leave, that's 3 days more thanthe standard 4 weeks
• Perks: Lots of social activities, expand your experience by joining a consultation committee, see the impact of our work firsthand
• Hours: 38 hours per week, Monday to Friday
• Career development: Training, accessible leaders, growth and advancement opportunities
• Culture: Exceptional workplace culture - we work hard and have fun while we do it

About Us

For 60 years, St Bart's has supported people experiencing homelessness and severe and persistent mental health issues as they rebuild their lives. We started as a small homeless shelter for men and have grown into a progressive and inclusive organisation providing support to hundreds of Western Australian men, women and families across four key service areas. Our goal is to provide safe, supported accommodation and services to people who need it the most, regardless of background, age, gender or ethnicity.

St Bart's is an equal opportunity employer which values diversity and inclusion. We encourage applicants from all walks of life.

At St Bart's, we uphold our values of Commitment, Curiosity, Compassion, and Collaboration. If you identify with our values, you might just be our next awesome team member!