Executive Support Officer: Strategic Admin & Secretariat Lead

DjirraVIC; Melbourne; On-site; AUD 98,000 - 132,000; Full time

Benefits offered by this job

Salary packaging

Generous leave provisions

Employee Assistance Program

Collaborative team

End of year office closure leave

Company vehicles for work travel

Cultural awareness training

Accrued Day Off

Job summary

Djirra invites applications for an Executive Support Officer to back the Executive Director and Senior Executive Team from our Head Office on Hoddle St, Abbotsford. The role is full‑time, ongoing, with a SCHADS Award salary and salary packaging.

You will manage the ED’s diary and inbox, run secretariat for SET meetings, coordinate travel, prepare briefing reports, and support small projects from planning to delivery.

Qualifications

• A Victorian Employees Working with Children’s Check card or willingness to obtain one.
• Willingness to obtain a Police Check at Djirra’s expense.
• Driver’s Licence.

Responsibilities

• Manage the Executive Director’s diary and inbox, coordinating with the CEO’s Executive Assistant.
• Run secretariat for SET, managers’ and all-staff meetings: agendas, minutes, follow-up.
• Coordinate travel and itineraries for the ED and SET members.
• Prepare briefing reports and maintain records for the ED and SET.
• Support small projects and events from planning through to delivery.

Skills

Organisational skills

Time management

Discretion with confidential material

Education

Tertiary qualification in business administration

Job description

Djirra invites applications for an Executive Support Officer to back the Executive Director and Senior Executive Team from our Head Office on Hoddle St, Abbotsford. The role is full‑time, ongoing, with a SCHADS Award salary and salary packaging.

You will manage the ED’s diary and inbox, run secretariat for SET meetings, coordinate travel, prepare briefing reports, and support small projects from planning to delivery.