Executive Support Officer

DjirraVIC; Melbourne; Presencial; AUD 98.000 - 132.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Salary packaging

Generous leave provisions

Employee Assistance Program

Collaborative team

End of year office closure leave

Company vehicles for work travel

Cultural awareness training

Accrued Day Off

Descripción de la vacante

Djirra invites applications for an Executive Support Officer to back the Executive Director and Senior Executive Team from our Head Office on Hoddle St, Abbotsford. The role is full‑time, ongoing, with a SCHADS Award salary and salary packaging.

You will manage the ED’s diary and inbox, run secretariat for SET meetings, coordinate travel, prepare briefing reports, and support small projects from planning to delivery.

Formación

• A Victorian Employees Working with Children’s Check card or willingness to obtain one.
• Willingness to obtain a Police Check at Djirra’s expense.
• Driver’s Licence.

Responsabilidades

• Manage the Executive Director’s diary and inbox, coordinating with the CEO’s Executive Assistant.
• Run secretariat for SET, managers’ and all-staff meetings: agendas, minutes, follow-up.
• Coordinate travel and itineraries for the ED and SET members.
• Prepare briefing reports and maintain records for the ED and SET.
• Support small projects and events from planning through to delivery.

Conocimientos

Organisational skills

Time management

Discretion with confidential material

Educación

Tertiary qualification in business administration

Descripción del empleo

Job Description

Executive Support Officer

Supporting Djirra’s Executive Director and Senior Executive Team

• Remunerated with a generous SCHADS Award Salary Level 6 Pay Point 1 – $115,339.12 pa + Superannuation + Salary Packaging
• Full time, ongoing and based in our thriving Djirra Head Office on Hoddle St, Abbotsford

About the Role

Djirra has spent over twenty years walking alongside Aboriginal women and their children, building towards a future free of family violence through legal services, case management and community led programs across Victoria, alongside fearless advocacy.

This role helps us to keep that work moving by supporting Djirra’s leadership.

You’ll work alongside our highly regarded Executive Director, who brings sharp judgement and a long commitment to Djirra, and directs our fast growing organisation under the leadership of our high-profile CEO. Six directors make up the senior executive team (SET), leading Legal Services, Engagement and Support, Corporate Services, Finance, and the Office of the CEO.

As Executive Support Officer, you’ll back the ED and this team as they move on the issues that matter most to Djirra and our community. You’ll sit close to the decisions that shape Djirra’s future, and your work will free executive leaders to spend their time where it counts.

What You’ll Do

• Manage the Executive Director’s diary and inbox, coordinating with the CEO’s Executive Assistant
• Run secretariat for SET, managers’ and all-staff meetings: agendas, minutes, follow-up
• Coordinate travel and itineraries for the ED and SET members
• Prepare briefing reports and maintain records for the ED and SET
• Support small projects and events from planning through to delivery.

Who You Are

• You have, or can build, a strong understanding of the Victorian Aboriginal community and the impact of family violence on Aboriginal women
• You bring strong organisational and time management skills to a busy, changing workload
• You’ve spent three or more years in an administration and support role
• You write in plain, professional English and edit your own work
• You handle confidential and sensitive material with discretion
• You hold a current driver’s licence and don’t mind some regional travel

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.

A Position Description for this role can be viewed on the Employment Hero website for this job listing (via the application link). Please do not hesitate to contact People and Learning at [e-mail] for a confidential discussion if you would like further information.

Requirements

Essential

• A Victorian Employees Working with Children’s Check card or willing to obtain one
• Willing to obtain a Police Check at Djirra’s expense
• Driver’s LicenseA minimum of three years’ experience in an administration and support role .

Desirable

• Experience in an Aboriginal Community Controlled, legal and/or community setting.
• Relevant tertiary qualification in business administration or demonstrated equivalent experience

Benefits

• Attractive salary packaging options (including meals and entertainment)
• Generous leave provisions and annual leave loading apply
• Employee Assistance Program with supportive, confidential counselling for personal and work concern
• Collaborative and inclusive team
• Additional paid leave for end of year office closure period
• Access to company vehicles for any work related travel
• Cultural awareness training in both formal and informal settings is provided
• Accrued Day Off (ADO) Program available to full time staff

Please note this role may close prior to the advertised closing date (if applicable) if a suitable applicant is identified, or if we receive a high volume of quality applicants. If you are interested in this position, we encourage you to submit your application as soon as possible.