Executive Support Officer

Transport for NSW; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Transport for NSW – Sydney International Airport NSW is seeking a capable executive support professional to assist the Coordinator General in a dynamic environment. You will manage complex diaries, coordinate travel and meetings, and handle sensitive information with discretion.

You'll work with internal and external stakeholders to respond to time-critical requests, manage approvals and records, and ensure priorities stay on track in a large, fast-paced organisation.

Qualifications

• Demonstrated experience providing high-level executive and administrative support to senior leaders or executives.
• Strong planning and organisational skills, with the flexibility and judgement to manage a demanding executive diary, competing deadlines and changing priorities while maintaining accuracy, discretion and attention to detail.
• Proficiency in Microsoft 365 applications and experience using corporate systems such as procurement and records management platforms.
• You’re a confident communicator who builds effective working relationships with people at all levels.

Responsibilities

• Provide high-level executive support to the Coordinator General in a dynamic environment where no two days are the same.
• Manage a complex and changing executive diary, coordinating meetings, travel and other commitments while using sound judgement to prioritise urgent matters and escape issues when required.
• Coordinate correspondence, approvals, expenses, purchasing and records, handling sensitive and confidential information with discretion.
• Work with internal and external stakeholders to respond to requests, coordinate time-critical activities and keep priorities on track.

Skills

Executive support

Diary management

Planning skills

Microsoft 365

Stakeholder relations

Effective communicator

Tools

Procurement systems

Records management

Corporate systems

Job description

Transport for NSW – Sydney International Airport NSW

This is a unique opportunity to provide executive support to the Coordinator General in a high-profile operational environment. You’ll work alongside teams at the heart of transport planning and operational coordination, contributing to safe and reliable transport services across NSW.

You put people at the heart and take pride in the impact of your work.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll:

Provide high-level executive support to the Coordinator General in a dynamic environment where no two days are the same.

Manage a complex and changing executive diary, coordinating meetings, travel and other commitments while using sound judgement to prioritise urgent matters and escape issues when required.

Coordinate correspondence, approvals, expenses, purchasing and records, handling sensitive and confidential information with discretion.

Work with internal and external stakeholders to respond to requests, coordinate time-critical activities and keep priorities on track.

For more information on this position and business unit, view the role description and information pack.

About you

Demonstrated experience providing high-level executive and administrative support to senior leaders or executives.

Strong planning and organisational skills, with the flexibility and judgement to manage a demanding executive diary, competing deadlines and changing priorities while maintaining accuracy, discretion and attention to detail.

Proficiency in Microsoft 365 applications and experience using corporate systems such as procurement and records management platforms.

You’re a confident communicator who builds effective working relationships with people at all levels.

Experience working in a large, complex and fast-paced organisation would be highly regarded.

This is a permanent full-time opportunity based in Sydney CBD.

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.

This is an in-person, on-site role.

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal People or Supporting People with Disability for more information or speak to your talent team member to arrange any adjustments to how you interact with us.

Job Segment:

• Administrative Assistant
• Records Management
• Procurement
• Developer
• Web Design
• Administrative
• Records
• Technology
• Operations
• Creative