Project Support Officer

Transport for NSW; Hay; On-site; AUD 70,000 - 95,000; Full time

Job summary

Transport for NSW is seeking a proactive administrative professional to support Regional Road Network Maintenance projects on-site in Hay, NSW. You will coordinate meetings, travel, training, and maintain project records, while assisting with procurement and invoicing processes.

You'll gather data, prepare reports, respond to stakeholder inquiries, and support project managers and engineers to track milestones and deliver outcomes on time in a fast-paced environment.

Qualifications

• Strong organisational skills with attention to detail across administration, project and procurement support.
• Ability to manage multiple priorities and maintain accurate documentation.
• Experience supporting project delivery and stakeholder coordination in busy environments.

Responsibilities

• Coordinate meetings, diaries, travel and training arrangements.
• Maintain project documentation and records; support procurement and invoicing processes.
• Gather data, prepare reports and updates; respond to stakeholder requests.
• Support project teams to track milestones and ensure timely delivery.

Skills

Administrative support

Procurement support

Project coordination

Vendor management

Data gathering

Reporting

Tools

CM21

SAP

GC21

Job description

You crave a career that pushes you, where you'll meet challenges head on and you're guaranteed to grow.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll:

Working as part of a team delivering high quality project, administrative and operational support across the Regional Road Network Maintenance business, this role plays an important part in ensuring projects and day to day activities are delivered efficiently, accurately and on time.

This role will see you provide comprehensive administrative, procurement and project support to the project managers and engineers by coordinating meetings, diaries, travel and training arrangements, maintaining project documentation and records, and supporting procurement and invoicing processes.

You’ll assist with gathering and collating data, preparing reports and updates, processing invoices, supporting procurement and managing vendors, largely using CM21, responding to stakeholder requests, and supporting project teams to track milestones and meet agreed outcomes. The role offers opportunities to build experience across project coordination, reporting, records management and stakeholder engagement.

You will support the delivery of accurate, timely and well-coordinated project outcomes, helping to build strong information flow, compliant documentation and efficient business processes in a fast paced environment with tight deadlines, competing priorities and sensitive information requiring sound judgment and discretion.

For more information on this position and business unit, view the role description and information pack.

About you

Your strong organisational skills, attention to detail and ability to manage multiple priorities, formed across administration, project and procurement support, clerical or operational roles, will see you excel in managing documentation, coordinating activities, supporting reporting requirements and responding to stakeholder needs, leading to smooth project delivery, informed decision making and effective operational support.

You’re recognised as a reliable and proactive support professional, skilled at communicating clearly, using corporate systems effectively, maintaining accurate records and working collaboratively, with experience contributing to project coordination, administrative delivery and team outcomes in busy, deadline driven environments.

Experience supporting infrastructure projects specially focussing on procurements, GC21 contracts with hands on experience in CM21, SAP (Objective) would be highly regarded.

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.

This is an in-person, on-site role.

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal People or Supporting People with Disability for more information or speak to your talent team member to arrange any adjustments to how you interact with us.