Executive Assistant

City of Onkaparinga; Noarlunga Centre; Hybrid; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Generous leave entitlements including

3 additional paid days over Christmas

Free parking

Salary sacrificing options

An expansive health & wellbeingprogram

Career development opportunities

Flexible ways of working

Job summary

The City of Onkaparinga seeks an organised Executive Assistant to the Director of Planning, Governance and Regulatory Services to provide strategic support and confidential executive assistance. You will manage complex diaries, coordinate meetings and prepare high-quality reports and correspondence while liaising with senior leaders and external stakeholders.

In this fast-paced role, you will undertake research, support project work and ensure timely, accurate responses to corporate and

Qualifications

• Experience providing executive support, including screening calls, diary management and meeting coordination.
• Proven ability to prepare reports, advice and correspondence with research and project work.
• Experience with meeting procedures, records management and corporate reporting in a government context.
• Proficiency in Microsoft 365 and corporate systems; knowledge of TechnologyOne is an asset.
• Experience in a government environment is desirable.

Responsibilities

• Provide high-level executive support to the Director and leadership team.
• Coordinate diaries, meetings and events; prepare reports and correspondence.
• Undertake research and project work to support corporate and community matters.
• Ensure confidentiality, discretion and professionalism in information handling.
• Support business plans, budgets, council reports and corporate documents.

Skills

Diary management

Report preparation

Meeting coordination

Research and project work

Discretion and confidentiality

Stakeholder communication

Tools

Microsoft 365

TechnologyOne

Job description

The Executive Assistant to the Director of Planning, Governance and Regulatory Services provides high-level executive, administrative and strategic support to the Director and leadership team. This pivotal role requires the utmost confidentiality, discretion, diplomacy and professionalism, ensuring the effective coordination and management of information, correspondence and priorities within the Director’s office. The position involves preparing reports, advice and correspondence, undertaking research and project work, and supporting the delivery of timely, accurate and high-quality responses to corporate and community matters.

Working proactively and collaboratively, the Executive Assistant anticipates priorities, identifies opportunities for improvement and ensures key deadlines and organisational objectives are met. The role is integral to fostering strong working relationships across Council, including with the Mayor, Elected Members, CEO, Directors, Managers and Team Leaders, as well as other Executive Assistants, other councils and external organisations. Through exceptional communication, organisational and relationship-building skills, the Executive Assistant contributes to effective leadership, responsive customer service and the efficient operation of Planning, Governance and Regulatory Services.

About You

You are an organised, proactive and experienced executive support professional who thrives in a fast-paced environment. You have strong communication, time management and organisational skills, with the ability to manage competing priorities, coordinate complex diaries and meetings, prepare high-quality reports and correspondence, and meet critical deadlines.

You demonstrate discretion, sound judgement and confidentiality when managing sensitive information. With strong attention to detail, you maintain accurate records, manage information effectively and anticipate the needs of senior leaders.

You build positive relationships across the organisation and with external stakeholders, bringing a collaborative, solutions-focused and customer-oriented approach. You can undertake research, coordinate projects, facilitate meetings and workshops, and support business plans, budgets, Council reports and corporate documents.

Adaptable and committed to continuous improvement, you take initiative, identify opportunities to improve processes and contribute to business excellence and organisational objectives. You bring professionalism, sound judgement and a commitment to supporting the Director, leadership team and the broader City of Onkaparinga.

Key Selection Criteria:

• Demonstrated experience in providing executive support, including screening calls, diary management, meeting and event coordination.
• Demonstrated experience in preparing reports, written advice and correspondence, undertaking research and project work.
• Experience working with meeting procedures, relevant legislation, records management, corporate reporting and organisational policies.
• Proficiency in Microsoft 365 and corporate systems. Please indicate if you have experience using TechnologyOne.
• Experience working in a government environment is desirable.

Working for Council

Some of the benefits of working with us include:

• Generous leave entitlements including 3 additional paid days over Christmas
• Free parking
• Salary sacrificing options

The City of Onkaparinga is committed to a diverse, inclusive, and accessible workplace. We welcome applications from Aboriginal and Torres Strait Islander people and individuals with disabilities. For any adjustments during the recruitment process or on the job, contact [e-mail] .

Welcome to the City of Onkaparinga, South Australia's largest metropolitan council, and a rapidly growing community nestled in the southern suburbs of Adelaide. Our region is characterised by picturesque beaches, rolling hills, and renowned wineries, providing a unique backdrop for an exceptional lifestyle.

We are committed to excellence, innovation, and community collaboration. With over 800 dedicated employees, we work together to uphold Onkaparinga as the leading destination in South Australia for living, working, visiting, and investing.

Explore opportunities to be a part of an organisation creating a resilient and vibrant city for today, and generations to come.

Welcome to the City of Onkaparinga, South Australia's largest metropolitan council, and a rapidly growing community nestled in the southern suburbs of Adelaide. Our region is characterised by picturesque beaches, rolling hills, and renowned wineries, providing a unique backdrop for an exceptional lifestyle.

We are committed to excellence, innovation, and community collaboration. With over 800 dedicated employees, we work together to uphold Onkaparinga as the leading destination in South Australia for living, working, visiting, and investing.

Explore opportunities to be a part of an organisation creating a resilient and vibrant city for today, and generations to come.

Perks and benefits Flexible ways of working 3 additional paid days over Christmas break Competitive salary Free parking Salary sacrificing options An expansive health & wellbeing program Career development opportunities

What can I earn as an Executive Assistant