Executive Support & Governance Officer

Department of Education & Training, Victoria; Melbourne; On-site; AUD 75,000 - 95,000; Full time

Benefits offered by this job

East Melbourne location

VPS3 opportunity

Job summary

The Department of Education & Training, Victoria is seeking a capable Business Support Officer to assist the Directors of Schools Digital Services and Business Change. You will provide executive administration, governance support and coordinate branches to deliver efficient operations.

Responsibilities include managing calendars, papers and minutes, preparing ministerial briefs, recording minutes, tracking actions and supporting committees.

Qualifications

• Experience in executive administration or business support within a complex organisation.
• Ability to provide high‑quality administrative and executive support in a multi‑stakeholder environment.
• Strong organisational skills with the ability to manage competing priorities, workflows and deadlines with limited supervision.
• Well‑developed written and verbal communication skills.
• Sound judgement, discretion and the ability to handle sensitive information appropriately.
• Experience supporting governance activities, including meeting coordination, minute-taking, action tracking, recordkeeping and compliance.
• Strong interpersonal skills and ability to build productive working relationships.
• Proficiency in Microsoft 365 and experience using document and records management systems such as SharePoint.
• Ability to identify and implement practical process improvements using digital tools and available data.

Responsibilities

• Provide timely and accurate administrative support for executive business operations and decision‑making.
• Manage calendars, correspondence, meetings and workflows in line with organisational priorities.
• Coordinate departmental briefings, ministerial briefs, Cabinet‑related submissions and reporting.
• Prepare agendas, coordinate papers, record minutes and monitor actions arising from meetings and committees.
• Support governance and secretariat processes to enable effective committee and working‑group operations.
• Coordinate business support activities, including correspondence, records, purchasing, invoices, approvals and routine reporting.
• Support staff events, meetings and forums, including venue coordination, accessibility requirements and technology arrangements.
• Contribute to improvements in administrative practice, digital workflows and business operations.

Skills

Executive support

Governance support

Stakeholder management

Microsoft 365

SharePoint

Process improvement

Communication

Discretion

Recordkeeping

Interpersonal skills

Education

Business administration qualification

Tools

SharePoint

Microsoft 365

Job description

The Department of Education & Training, Victoria is seeking a capable Business Support Officer to assist the Directors of Schools Digital Services and Business Change. You will provide executive administration, governance support and coordinate branches to deliver efficient operations.

Responsibilities include managing calendars, papers and minutes, preparing ministerial briefs, recording minutes, tracking actions and supporting committees.