Executive Support & Facilities Coordinator

Government client (agency undisclosed); Sydney; Vor Ort; AUD 70.000 - 95.000; Vollzeit

Zusammenfassung

Government client (agency undisclosed) in Sydney CBD is seeking an organised Executive Support & Workplace Services Officer (APS4) for a full-time, on-site role within a busy Corporate Services team. The position combines executive support, office administration, reception, facilities coordination and purchasing administration, reporting to the Chief Operating Officer.

You will manage the COO's diary, organise meetings, handle confidential information and ensure a high standard of front-of-house

Qualifikationen

• Experience providing executive, administrative or office coordination support including diary management and meeting coordination.
• Strong written and verbal communication with senior stakeholders and external contacts.
• Proficiency in Microsoft 365 and ability to learn new administrative systems.

Aufgaben

• Proactively manage the Chief Operating Officer's diary, meetings, travel and appointments.
• Coordinate internal and external meetings, rooms, catering and papers.
• Monitor correspondence and track actions to progress priorities.
• Provide front‑of‑house support to visitors, contractors and stakeholders.
• Coordinate facilities, maintenance requests and building access arrangements.
• Assist with purchasing, procurement and contract documentation.

Kenntnisse

Diary management

Meeting coordination

Customer service

Communication skills

Organisational skills

Microsoft 365

Tools

Microsoft 365

Jobbeschreibung

Government client (agency undisclosed) in Sydney CBD is seeking an organised Executive Support & Workplace Services Officer (APS4) for a full-time, on-site role within a busy Corporate Services team. The position combines executive support, office administration, reception, facilities coordination and purchasing administration, reporting to the Chief Operating Officer.

You will manage the COO's diary, organise meetings, handle confidential information and ensure a high standard of front-of-house