Executive Secretary to Clinical Director & ED

Work Initiatives; Rockhampton Regional; On-site; AUD 86,000 - 96,000; Full time

Benefits offered by this job

Professional development

Flexible work-life balance

Salary sacrificing options

Parental leave

Employee Assistance Program (EAP)

Discounted private health insurance

Fitness Passport

Job summary

Rockhampton Hospital in Central Queensland is seeking an experienced administrative professional to provide confidential support to the Clinical Director and Emergency Department staff.

You will coordinate diaries, meetings and correspondence, manage timesheets and rosters, and maintain audit databases while delivering high-quality recordkeeping and professional communication with staff and external partners.

Qualifications

• High-level clerical, secretarial and administrative skills.
• Ability to learn Queensland Health systems, including S4HANA, HBCIS, myHR.
• Strong problem-solving, organisational and time-management skills.
• Excellent interpersonal and communication skills, with tact and discretion.

Responsibilities

• Provide confidential administrative and secretarial support to the Clinical Director and Emergency Department staff.
• Coordinate diaries, appointments, meetings, agendas, minutes and departmental communications.
• Manage priorities, deadlines and urgent requests in a fast-paced environment.
• Process timesheets and locum invoices, coordinate rosters and leave requests.
• Maintain audit databases, prepare reports and ensure accurate recordkeeping.

Skills

Clerical skills

Secretarial skills

Administrative skills

Word processing

Spreadsheet proficiency

Keyboard proficiency

Time management

Tools

S4HANA

HBCIS

myHR

Job description

Rockhampton Hospital in Central Queensland is seeking an experienced administrative professional to provide confidential support to the Clinical Director and Emergency Department staff.

You will coordinate diaries, meetings and correspondence, manage timesheets and rosters, and maintain audit databases while delivering high-quality recordkeeping and professional communication with staff and external partners.