Strategic Administrative Lead, Emergency Department

Queensland Health; Rockhampton Regional; On-site; AUD 58,000 - 63,000; Full time

Benefits offered by this job

Professional Development

Flexible Work-Life Balance

Parental Leave

Employee Assistance Program

Discounted Private Health Insurance

Fitness Passport

Job summary

Queensland Health Rockhampton Hospital is seeking a Directors Secretary to provide high-level confidential support to the Clinical Director and Emergency Department team, coordinating diaries, meetings and communications.

You will manage timesheets, rosters, leave, locum invoices and maintain audit databases, reports and liaison with staff and multidisciplinary teams in a fast-paced environment.

Qualifications

• High-level clerical, secretarial and administrative skills, including advanced word processing and spreadsheets.
• Ability to learn and use Queensland Health systems (S4HANA, HBCIS, myHR) and hospital software.
• Strong problem-solving, organisational and time-management skills.
• Excellent interpersonal and communication skills with tact, diplomacy, discretion and a customer-focused approach.

Responsibilities

• Provide high-level confidential administrative and secretarial support to the Clinical Director and Emergency Department staff.
• Coordinate diaries, appointments, meetings, agendas, minutes, correspondence and departmental communications.
• Manage competing priorities, deadlines and urgent requests independently, using initiative and sound judgement in a fast-paced environment.
• Process timesheets and locum invoices, coordinate weekly rosters and leave requests, and elevate staffing gaps to support adequate service coverage.
• Maintain audit databases, prepare reports, ensure accurate recordkeeping, manage office equipment and communicate professionally with staff, consumers and multidisciplinary teams.

Skills

High-level clerical

Secretarial skills

Administrative skills

Word processing

Spreadsheets

Time management

Prioritisation

Communication

Tools

S4HANA

HBCIS

myHR

Job description

Queensland Health Rockhampton Hospital is seeking a Directors Secretary to provide high-level confidential support to the Clinical Director and Emergency Department team, coordinating diaries, meetings and communications.

You will manage timesheets, rosters, leave, locum invoices and maintain audit databases, reports and liaison with staff and multidisciplinary teams in a fast-paced environment.