Directors Secretary (Emergency)

Queensland Health; Rockhampton Regional; Presencial; AUD 58.000 - 63.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Professional Development

Flexible Work-Life Balance

Parental Leave

Employee Assistance Program

Discounted Private Health Insurance

Fitness Passport

Descripción de la vacante

Queensland Health Rockhampton Hospital is seeking a Directors Secretary to provide high-level confidential support to the Clinical Director and Emergency Department team, coordinating diaries, meetings and communications.

You will manage timesheets, rosters, leave, locum invoices and maintain audit databases, reports and liaison with staff and multidisciplinary teams in a fast-paced environment.

Formación

• High-level clerical, secretarial and administrative skills, including advanced word processing and spreadsheets.
• Ability to learn and use Queensland Health systems (S4HANA, HBCIS, myHR) and hospital software.
• Strong problem-solving, organisational and time-management skills.
• Excellent interpersonal and communication skills with tact, diplomacy, discretion and a customer-focused approach.

Responsabilidades

• Provide high-level confidential administrative and secretarial support to the Clinical Director and Emergency Department staff.
• Coordinate diaries, appointments, meetings, agendas, minutes, correspondence and departmental communications.
• Manage competing priorities, deadlines and urgent requests independently, using initiative and sound judgement in a fast-paced environment.
• Process timesheets and locum invoices, coordinate weekly rosters and leave requests, and elevate staffing gaps to support adequate service coverage.
• Maintain audit databases, prepare reports, ensure accurate recordkeeping, manage office equipment and communicate professionally with staff, consumers and multidisciplinary teams.

Conocimientos

High-level clerical

Secretarial skills

Administrative skills

Word processing

Spreadsheets

Time management

Prioritisation

Communication

Herramientas

S4HANA

HBCIS

myHR

Descripción del empleo

Keep the Emergency Department running smoothly behind the scenes! As Directors Secretary, you’ll provide high-level confidential support to the Clinical Director and team, coordinating meetings, correspondence, rosters, leave, timesheets and locum invoices. You’ll thrive in a fast-paced environment where organisation, initiative and sound judgement are essential to managing competing priorities and keeping staff informed. Bring your administrative expertise, problem-solving skills and professional communication to a role where your work helps support the team delivering emergency care to our community.

About us

Rockhampton Hospital is a 305-bed facility and the main referral hospital for Central Queensland, providing specialist care and investigations for patients across the region. Its newly established Cancer Care building features state-of-the-art medical equipment and delivers integrated cancer care services. Patients from major hospitals and smaller rural facilities across Central Queensland are referred to Rockhampton for specialised treatment and support.

About the role

• Provide high-level confidential administrative and secretarial support to the Clinical Director and Emergency Department staff.
• Coordinate diaries, appointments, meetings, agendas, minutes, correspondence and departmental communications.
• Manage competing priorities, deadlines and urgent requests independently, using initiative and sound judgement in a fast-paced environment.
• Process timesheets and locum invoices, coordinate weekly rosters and leave requests, and elevate staffing gaps to support adequate service coverage.
• Maintain audit databases, prepare reports, ensure accurate recordkeeping, manage office equipment and communicate professionally with staff, consumers and multidisciplinary teams.

About you

• High-level clerical, secretarial and administrative skills, including advanced word processing, spreadsheet and keyboard proficiency.
• Ability to learn and use Queensland Health systems, including S4HANA, HBCIS, myHR and other hospital-specific software.
• Strong problem-solving, organisational and time-management skills, with the ability to work independently, prioritise competing demands and meet deadlines.
• Excellent interpersonal and communication skills, demonstrating tact, diplomacy, discretion and a customer-focused approach when working with staff, consumers and external agencies.

What we offer

Total remuneration value of up to $104,183 p.a. is comprised of:

• An hourly rate between $41.44 - $46.05 p.h.
• 12.75% employer superannuation contribution
• 17.5% leave loading

Additional Benefits

• Ongoing Professional Development and Education Opportunities
• Flexible Work-Life Balance and Variety
• Generous Salary Sacrificing Options
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Discounted Private Health Insurance
• Fitness Passport

Vaccine Preventable Diseases (VPD) requirements

It is a condition of employment for this role for the employee to be, and remain, vaccinated against vaccine preventable diseases as listed on the Role Description.

Applications close: Sunday, 1 November 2026