Executive Project Officer

Department of Regional NSW; Newcastle City Council; On-site; AUD 117,000 - 129,000; Full time

Benefits offered by this job

35‑hour base working week

Flexible start and finish times (6am–?

Flex time and flex leave

Generous leave arrangements

Four weeks recreation leave

Job summary

NSW Public Works, part of the NSW Department of Primary Industries and Regional Development, seeks an Executive Project Officer to deliver high-level coordination across groups, manage complex projects, and drive business transformation. The role emphasizes stakeholder collaboration, reporting, and continuous improvement in a dynamic environment.

The successful candidate will have strong communication and negotiation skills, be highly organized, and hold a current NSW driver licence with

Qualifications

• Provide high-level executive and project coordination, ensuring the effective implementation of strategies, business processes, and client engagement initiatives.
• Manage and support projects by coordinating resources, preparing high-quality reports, briefs, and presentations, and monitoring project outcomes.
• Proactively identify and lead business improvement initiatives that enhance efficiency, collaboration, and service delivery.
• Build strong relationships with internal and external stakeholders, aligning efforts to support strategic objectives.
• Work collaboratively across business units, driving cross-functional projects and operational improvements.
• Prioritise competing demands in a fast-paced environment while maintaining accuracy, discretion, and professionalism.
• Utilise technology and data to enhance operations and decision-making.
• Support staff development and change management to foster a culture of growth and adaptability.
• Demonstrate proven experience in preparing high-level reports, briefs, and presentations, including industry keynotes and Ministerial briefs.
• Experience or exposure to the infrastructure advisory and delivery sectors and construction procurement will be highly beneficial.
• Hold a current NSW Driver Licence and be willing to travel to regional and remote locations, including overnight stays.

Responsibilities

• Provide high-level executive and project coordination, ensuring the effective implementation of strategies, business processes, and client engagement initiatives.
• Manage and support projects by coordinating resources, preparing high-quality reports, briefs, and presentations, and monitoring project outcomes.
• Proactively identify and lead business improvement initiatives that enhance efficiency, collaboration, and service delivery.
• Build strong relationships with internal and external stakeholders, aligning efforts to support strategic objectives.
• Work collaboratively across business units, driving cross-functional projects and operational improvements.
• Prioritise competing demands in a fast-paced environment while maintaining accuracy, discretion, and professionalism.

Job description

• 14 months Temporary,Full-time
• Location: Newcastle
• Our employees work principally in the workplace
• Clerk Grade 7/8, salary from $116,981 to $129,492 plus super and leave loading

Diversity and inclusion are core DPIRD values. Everyone has the right to contribute and participate to their full potential. We are committed to supporting a diverse and inclusive culture that is respectful, welcoming and flexible – a workplace where our people feel supported, valued, and part of our collective success.

This role offers flexible, people-first working conditions

• 35‑hour base working week
• Flexible start and finish times between 6am and 10pm, with core hours of 10am–3pm
• Flex time, allowing additional hours worked to be accrued and taken back as flex leave
• Generous leave arrangements, including carers’, parental and adoption leave
• Four weeks recreation leave as standard.

About the role

NSW Public Works (PW) is part of the Department of Primary Industries and Regional Development and supports local and state government agencies to deliver critical infrastructure initiatives by providing expert advisory, planning, design, delivery and support services.

We are seeking an Executive Project Officer to play a critical role in providing high-level executive and project coordination support to Group Directors within NSW Public Works. You will drive operational excellence, ensuring the smooth implementation of strategies, systems, and client engagement initiatives across the directorates.

In this high-impact role, you will manage complex projects, facilitate key stakeholder collaboration, and contribute to business transformation initiatives that enhance efficiency and service delivery. Your ability to problem-solve, coordinate executive-level external engagement, and influence decision-making will be essential to driving continuous improvement.

Our ideal candidate will be a results-driven professional who is highly organised, proactive, and adaptable, with exceptional communication and negotiation skills and the ability to navigate competing priorities in a complex, fast-paced environment.

NSW Public Works is an award-winning project management and infrastructure advisory organisation that offers flexible working arrangements. We are committed to diversity, professional growth, and delivering critical infrastructure projects that shape communities.

About You

To be successful in this role, you will:

• Provide high-level executive and project coordination, ensuring the effective implementation of strategies, business processes, and client engagement initiatives.
• Manage and support projects by coordinating resources, preparing high-quality reports, briefs, and presentations, and monitoring project outcomes.
• Proactively identify and lead business improvement initiatives that enhance efficiency, collaboration, and service delivery.
• Build strong relationships with internal and external stakeholders, aligning efforts to support strategic objectives.
• Work collaboratively across business units, driving cross-functional projects and operational improvements.
• Prioritise competing demands in a fast-paced environment while maintaining accuracy, discretion, and professionalism.
• Utilise technology and data to enhance operations and decision-making.
• Support staff development and change management to foster a culture of growth and adaptability.
• Demonstrate proven experience in preparing high-level reports, briefs, and presentations, including industry keynotes and Ministerial briefs.
• Experience or exposure to the infrastructure advisory and delivery sectors and construction procurement will be highly beneficial, equipping you with the industry insights needed to navigate complex projects and stakeholder requirements.
• Hold a current NSW Driver Licence and be willing to travel to regional and remote locations, including overnight stays.

If you are a proactive problem solver who thrives in a dynamic environment and is passionate about driving operational excellence, we’d love to hear from you!

About Us

NSW Public Works (PW) plays a significant role in the development of our state, our regions, and our infrastructure and associated industries, by supporting local and state government agencies to deliver critical infrastructure initiatives. We do this by providing: expert advisory services; planning, design and delivery management; sustainability, asset management and support services. Our work is in the community facilities, hospitals, dams, water treatment plants, housing and high schools – the real foundations of prosperous communities. Every day we help shape the ambitious projects that bring progress to more people in NSW. From forging a more sustainable relationship with the land around us, to engineering the big ideas of the future. In every challenge we see the chance to build stronger and more connected communities.

Together, we are DPIRD

The New South Wales Department of Primary Industries and Regional Development (DPIRD) protects, supports and develops primary industries and regional economies.

Collectively we support strong and sustainable agriculture, forestry, fishing and mining industries, and regional economies. We actively manage our natural assets: our lands and soils, minerals, waterways and oceans, vegetation and forests.

The department brings together: Local Land Services, NSW Resources, Agriculture and Biosecurity, Fisheries and Forestry, Regional Development and Delivery.

Learn more about the benefits of joining our diverse and talented DPIRD team.

Closing Date: Wednesday, 7 October 2026 at 11:55pm.

Additional Information

A recruitment pool may be created for ongoing and temporary roles of the same role or role type that may become available for filling over the next 18 months.

If you require adjustments in completing your application, interviewing, completing any pre- employment testing, require information in an alternative format, or otherwise participating in the recruitment process, please let us know so we can assist. Send an email to [e-mail] or contact the hiring manager listed above for a confidential discussion.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or an Australian permanent resident or hold a valid Australian working Visa for the duration of the appointment.