Executive Assistant

NSW Department of Primary Industries and Regional Development; Maitland City Council; Hybrid; AUD 103,000 - 114,000; Full time

Benefits offered by this job

Hybrid work options

Job summary

NSW Department of Primary Industries and Regional Development invites applications for an Executive Assistant to support the Executive Director, Strategy, Performance and Industry Development. This 12-month, full-time role offers 35 hours per week with FlexTime, hybrid work options, and a salary between $102,936.00 and $113,579.00 plus super and leave loading.

Based in Maitland preferred, other NSW locations are considered.

Qualifications

• Experience providing high-level executive support.
• Ability to coordinate complex diaries and commitments.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate complex diaries and commitments for the Executive Director, Strategy, Performance and Industry Development.
• Prepare high-quality correspondence and briefing materials.
• Support branch initiatives and projects and build relationships with stakeholders across government and industry.

Skills

Diary management

Stakeholder liaison

Written communication

Discretion

Job description

Be part of the department that works to protect, support and develop NSW primary industries, mining sector and regional communities.

• Temporary opportunity for 12 months – with possibility of extension
• Full-time role at 35 hours per week + FlexTime
• Location: Maitland preferred, however; all NSW office locations will be considered – regional location encouraged/hybrid working supported
• Salary ranges from $102,936.00 to $113,579.00 + super & leave loading

About The Role

As an Executive Assistant supporting the Executive Director, Strategy, Performance and Industry Development, you will play a critical role in enabling the successful operation of a busy executive office and leadership team. Acting as a trusted partner, you will provide high-level executive support, manage competing priorities and help ensure the Executive Director can focus on delivering outcomes that support the future growth and development of NSW's resources sector.

This is a varied and rewarding role where no two days are the same. You will coordinate complex diaries and commitments, prepare high-quality correspondence and briefing materials, support branch initiatives and projects, and build strong relationships with stakeholders across government and industry. Working at the centre of a dynamic branch, you will have the opportunity to make a genuine impact while developing your skills in a fast-paced and purpose-driven environment.

About You

We are seeking a proactive, highly organised and adaptable professional who enjoys supporting senior leaders to achieve their goals. You bring a strong customer service focus, excellent attention to detail and the ability to confidently manage competing priorities while maintaining professionalism and discretion.

As Our Ideal Candidate, You Will Bring

• Exceptional organisational skills, with the ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills, enabling you to engage confidently with a range of stakeholders
• A proactive, adaptable and resourceful approach to responding to changing business needs
• Professionalism and discretion when handling confidential and sensitive information
• Confidence using a variety of systems, technologies and digital tools
• A collaborative mindset and the ability to build positive working relationships at all levels

Essential Requirements

• Compliance with pre-employment probity screening is mandatory and a condition of engagement.

You will take pride in delivering high-quality work, anticipating needs before they arise and finding practical solutions that help others succeed. Your initiative, sound judgement and commitment to excellent service will enable you to make a valuable contribution from day one.

Should you require further information about the role please contact the hiring manager, Bec Howe – Executive Officer via [e-mail] or on 0431 325 549. You can also view the role description.

Who We Are

NSW Resources, a division of the Department of Primary Industries and Regional Development, is responsible for the strategic management, regulation, and sustainable development of New South Wales' mineral and energy resources. We support safe, responsible exploration and mining, working closely with communities, landholders, and industry stakeholders to balance economic growth with environmental protection.

Our Main Activities Include

• regulating exploration and mining through licensing, compliance and enforcement
• enforcing safety regulations to ensure the safety of workers in the industry
• developing policies for responsible and sustainable resource use
• managing geoscientific data and geological mapping via the Geological Survey of NSW
• supporting investment and economic development in the resources sector
• overseeing mine rehabilitation
• engaging with communities to promote transparency and land access collaboration.

NSW Resources Comprises Of

• Assessments and Systems
• Business Operations and Programs
• Resources Regulator
• Strategy, Performance and Industry Development
• Geological Survey of NSW

Why Join Us?

• Work on meaningful projects that shape the future of agriculture and biosecurity.
• Enjoy flexible work arrangements and the option to work from regional locations.
• Access professional development opportunities to grow your career.
• Be part of a collaborative, inclusive team that values diversity and innovation.

Applications close Wednesday, 16 September at 11:55pm AEST.

After Applying

What to Expect Next

• You’ll receive a confirmation email
• We’ll review all applications once the ad closes
• If shortlisted, you may be invited to interview (in person or Microsoft Teams video)
• Further assessments will follow (e.g. writing task, skills test, psychometric test)
• Reference checks will be completed for final candidates
• The preferred candidate for this role may be required to undergo reference checks, a national police check, bankruptcy check, health assessment and/or other assessments as required.
• A talent pool may be created for ongoing and temporary roles of the same type that may arise within the next 18 months.

About Us – Together, We Are DPIRD

The New South Wales Department of Primary Industries and Regional Development (DPIRD) protects, supports and develops primary industries and regional economies.

Collectively we support strong and sustainable agriculture, forestry, fishing and mining industries, and regional economies. We actively manage our natural assets: our lands and soils, minerals, waterways and oceans, vegetation and forests.

The Department Brings Together

• Local Land Services
• NSW Resources
• Agriculture and Biosecurity
• Fisheries and Forestry
• Regional Development and Delivery.

We have skilled and dedicated teams working in 200 locations across regional NSW. With the majority of the DPIRD team living and working in regional NSW, we are embedded in the regions we serve. Learn more about the benefits of joining our diverse and talented DPIRD team.

At DPIRD, we are committed to fostering a diverse, equitable and inclusive workplace that reflects the communities we serve. We welcome applications from people of all backgrounds – including, but not limited to, gender, age, ethnicity, cultural heritage, disability, religion and sexual orientation.

DPIRD is a proud Disability Confident Recruiter, Family Inclusive Employer and Carer Friendly Employer.

We are committed to ensuring every stage of the recruitment process is accessible and free from barriers. If you require adjustments or information in an alternative format to participate, please contact [e-mail] or the hiring manager listed for a confidential discussion.

We also understand that work is just one part of life. Our Family Inclusive Employer and Carers + Employers Accreditations reflect our commitment to supporting employees to balance work and family responsibilities.