Executive Programs Assistant to Head of Programs

Starlight Children's Foundation Australia; Australia; On-site; AUD 65,000 - 85,000; Full time

Job summary

Starlight Children's Foundation Australia is seeking an experienced Programs Administrator to support the Head of Programs with diary management, travel, and project coordination.

You will prepare agendas, develop briefing materials, manage records, and coordinate governance papers while maintaining discretion with confidential information.

Join a purpose-driven team that values collaboration, exceptional organisation, and a proactive approach to enabling others to lead and succeed.

Qualifications

• Experience with diary management and travel arrangements.
• Ability to juggle priorities with warmth, professionalism and calm.
• Proficient in Microsoft Office and adaptable to tech tools.

Responsibilities

• Provide exceptional diary management, travel arrangements and project support.
• Prepare agendas and coordinate actions from meetings.
• Develop briefing materials and presentations.
• Coordinate reports, governance papers and records.
• Reconcile corporate credit card statements and assist with PO processing.
• Build relationships with internal and external stakeholders.
• Support Starlight Health Advisory Board and Programs Leadership Team.

Skills

Diary management

Travel arrangements

Project coordination

Attention to detail

Communication

Discretion

Team collaboration

Organising

Tools

Microsoft Office

Job description

Starlight Children's Foundation Australia is seeking an experienced Programs Administrator to support the Head of Programs with diary management, travel, and project coordination.

You will prepare agendas, develop briefing materials, manage records, and coordinate governance papers while maintaining discretion with confidential information.

Join a purpose-driven team that values collaboration, exceptional organisation, and a proactive approach to enabling others to lead and succeed.