Executive Assistant

ChildFund Australia; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

ChildFund Australia is seeking an experienced Executive Assistant to support the CEO and Sydney-based executive team. You will manage a demanding calendar, coordinate meetings and travel, and act as a liaison with internal and external partners to ensure smooth operations.

In this role you will organize events, oversee office administration, and maintain a centralized filing system. The ideal candidate brings high attention to detail, strong communication, and a proactive, autonomous work style

Qualifications

• Experience as a personal assistant, executive assistant or equivalent.
• Excellent interpersonal, communication and negotiation skills.
• Good organisational skills, high attention to detail and flexible.
• Ability to adapt in a fast-paced environment and competing priorities.
• Demonstrated ability to liaise at an executive level with external stakeholders.
• Highly motivated and able to work autonomously, meet deadlines and work under pressure.
• Proficiency in use of standard software applications.

Responsibilities

• Executive assistance to the CEO and Board.
• Event management and coordination including organising business functions, catering, staff workshops/conferences and other special meetings, travel and transfer arrangements, appointment setting and scheduling.
• Office management and administration, establishing and maintaining a coordinated and integrated central filing system.

Skills

Executive Assistant

Personal Assistant

Interpersonal communication

Organisational skills

Adaptability

Stakeholder liaison

Autonomy

Software proficiency

Tools

MS Office

Job description

ChildFund Australia (CFA) is an independent international development organisation working to create a world where every child can reach their full potential. Partnering with children, families and communities across Australia, Asia and the Pacific, ChildFund supports locally led solutions that strengthen education, child protection, health, livelihoods and climate resilience.

CFA is a member of the ChildFund Alliance – a global network of 10 organisations which assists almost 23 million children and their families in 70 countries. ChildFund Australia is a registered charity, a member of the Australian Council for International Development, and fully accredited by the Department of Foreign Affairs and Trade which manages the Australian Government’s overseas aid program.

Position Objectives

The aim of the Executive Assistant role is:

To improve organisational leadership and management by providing effective administrative assistance to the ChildFund Australia CEO and Sydney based executive team.

To improve the efficiency of ChildFund Australia’s Sydney office by coordinating and managing office functions.

This role is for you if you enjoy high attention to detail, love variety in your work, can work with an experienced CEO and executive team, and deliver on the below items:

• Executive assistance to the CEO and Board
• Event management and coordination including organising business functions, catering, staff workshops/conferences and other special meetings, travel and transfer arrangements, appointment setting and scheduling
• Office management and administration, establishing and maintaining a coordinated and integrated central filing system

Selection Criteria

Essential

• Experience as a personal assistant, executive assistant or equivalent
• Excellent interpersonal, communication and negotiation skills
• Good organisational skills, high attention to detail and flexible
• Ability to adapt in a fast-paced environment and competing priorities
• Demonstrated ability to liaise at an executive level with external stakeholders
• Highly motivated and able to work autonomously, meet deadlines and work under pressure.
• Proficiency in use of standard software applications.

Desirable

• Prior experience in non-profit organisations
• Understanding of international development issues
• Advanced computer skills
• Events management experience.

Safeguarding

ChildFund Australia is committed to the safety and wellbeing of all children and young people and has zero tolerance for child abuse and exploitation. All appointments are subject to background checks, including a National Police Check and a Working with Children Check.

Additional information

• Permanent appointment to this position is dependent upon successful completion of a NSW Working with Children Check and an Australian Federal Police Check
• Adherence to ChildFund Australia policies and procedures is required.