Executive Personal Assistant to Head of Programs

Starlight Children's Foundation; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Starlight Children's Foundation in Melbourne, VIC seeks an experienced Executive Assistant to the Head of Programs to provide high-quality coordination, diary management, travel arrangements, and governance support. You will also prepare briefing materials, coordinates meetings, and support the programs team across national initiatives.

Key duties include preparing materials, coordinating reports, maintaining records, and fostering professional relationships with internal and external

Qualifications

• Extensive diary management and travel arrangement experience.
• Ability to juggle competing priorities with warmth and professionalism.
• Strong attention to detail and ability to manage multiple tasks.
• Discretion with confidential information and sound judgement.

Responsibilities

• Provide comprehensive support including diary management, correspondence and travel arrangements.
• Prepare agendas and coordinate actions from meetings and workshops.
• Develop briefing materials, presentations and background information.
• Support Programs projects and continuous improvement activities for the Head of Programs.
• Coordinate reports, governance papers and stakeholder communications.
• Maintain accurate records and documentation across the team.
• Reconcile credit card, prepare purchase orders and track expenditures.
• Support the Starlight Health Advisory Board and Programs Leadership Team.

Skills

Diary management

Travel coordination

MS Office

Communication

Confidentiality

Tools

Microsoft Office Suite

Job description

Starlight Children's Foundation in Melbourne, VIC seeks an experienced Executive Assistant to the Head of Programs to provide high-quality coordination, diary management, travel arrangements, and governance support. You will also prepare briefing materials, coordinates meetings, and support the programs team across national initiatives.

Key duties include preparing materials, coordinating reports, maintaining records, and fostering professional relationships with internal and external