Executive Assistant, Programs & Governance Support

Starlight Children's Foundation Australia Inc; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Starlight Children’s Foundation Australia Inc is seeking an experienced administrative coordinator to support the Head of Programs and a national programs portfolio. You will manage complex diaries, travel and meetings, prepare briefing materials and maintain records, enabling the Programs team to operate efficiently.

You will coordinate projects, generate reports and governance papers, and liaise with internal and external stakeholders with discretion and professionalism.

Qualifications

• Experience managing multiple calendars, travel bookings and coordinating various projects.
• Strong attention to detail and ability to juggle competing priorities with professionalism.
• Proficiency with Microsoft Office and modern communications tools.
• Collaborative approach with sound judgement and discretion with confidential information.

Responsibilities

• Provide high-quality administrative support to the Head of Programs and the Programs team.
• Coordinate diaries, correspondence and travel arrangements; prepare agendas for meetings and workshops.
• Develop briefing materials, presentations and background information as required.
• Support Programs projects and continuous improvement activities.
• Coordinate reports, governance papers and stakeholder communications.
• Maintain accurate records and documentation; support expenditure tracking and purchase orders.
• Assist with governance meetings of the Starlight Health Advisory Board and Programs Leadership Team.

Skills

Diary management

Travel arrangements

Project coordination

Attention to detail

Microsoft Office

Tech savvy

Collaboration

Communication

Proactive mindset

Tools

Microsoft Office

Job description

Starlight Children’s Foundation Australia Inc is seeking an experienced administrative coordinator to support the Head of Programs and a national programs portfolio. You will manage complex diaries, travel and meetings, prepare briefing materials and maintain records, enabling the Programs team to operate efficiently.

You will coordinate projects, generate reports and governance papers, and liaise with internal and external stakeholders with discretion and professionalism.