Executive Personal Assistant - Discretion & Scheduling

Prime Headhunting & Recruiting; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Prime Headhunting & Recruiting in Sydney, NSW, seeks a highly organized Personal Assistant/Secretary to support a UHNW executive in a private office.

You will manage calendars, draft correspondence, handle confidential information, and coordinate vendors and household staff. The role demands discretion, autonomy, and a polished, professional demeanor.

On-site, Monday to Friday, 9:00–17:00, in a traditional office setting with delicate personal and professional tasks.

Qualifications

• Polished, articulate, and professional demeanor.
• Excellent organizational skills with strong attention to detail.
• Able to work in a non-digitized, paper-based environment with discretion.

Responsibilities

• Maintain and organize hard copy files, correspondence, and records
• Draft, type, proofread, and format letters, memos, and documents
• Manage calendars, appointments, and scheduling for the executive
• Handle incoming calls and correspondence with professionalism and discretion
• Coordinate vendors, household staff, and external contacts as needed
• Assist with personal errands and general administrative tasks
• Uphold strict confidentiality and professionalism at all times

Skills

Discretion

Calendars

Memos

Support

Confidentiality

Organizational Skills

Reliability

Attention To Detail

Records

Vendors

Scheduling

Loyalty

Sound judgment

Job description

Prime Headhunting & Recruiting in Sydney, NSW, seeks a highly organized Personal Assistant/Secretary to support a UHNW executive in a private office.

You will manage calendars, draft correspondence, handle confidential information, and coordinate vendors and household staff. The role demands discretion, autonomy, and a polished, professional demeanor.

On-site, Monday to Friday, 9:00–17:00, in a traditional office setting with delicate personal and professional tasks.