Executive Assistant

Plan and Grow; City Of Stirling; On-site; AUD 90,000 - 120,000; Full time

Job summary

Plan and Grow in Perth, Western Australia, seeks a polished, highly organised Executive Assistant to support a senior executive across commercial, not-for-profit, and turnaround environments. This full-time, office-based role requires quick understanding of priorities, proactive judgement, and discreet handling of confidential information.

You will manage complex diaries, screen communications, coordinate with boards and stakeholders, arrange travel, and prepare briefing notes and board papers.

Qualifications

• Experience in a senior Executive Assistant or comparable high-level support role.
• Exceptional organisational skills and ability to manage competing priorities.
• Strong written and verbal communication; high discretion.

Responsibilities

• Managing complex diaries, meetings, and travel across multiple organisations.
• Screening calls and emails for the Principal, with appropriate escalation.
• Acting as a coordination point between the Principal, senior leaders, boards and external stakeholders.
• Prioritising matters requiring the Principal's attention and triaging accordingly.
• Developing knowledge of each organisation's operations, including restructuring contexts.
• Preparing briefing notes, board papers, and supporting documentation.
• Monitoring commitments and deadlines to ensure completion.
• Liaising with senior executives and external advisers; handling confidential information.

Skills

Diary management

Executive support

Stakeholder engagement

Governance knowledge

Confidentiality

Job description

We are seeking a polished, highly organised and commercially minded Executive Assistant to support a senior executive who holds leadership across a diverse portfolio of organisations, spanning commercial, not-for-profit and turnaround/administration environments. This is a trusted position providing comprehensive executive support across the Principal's business interests, board responsibilities and strategic priorities. The role acts as a central coordination point, ensuring priorities are effectively managed, information is appropriately triaged, and matters are followed through to completion. The successful candidate will be expected to quickly develop an understanding of each organisation's operational priorities, enabling them to anticipate requirements, exercise sound judgement, and provide proactive, high-level support across multiple, fast-moving environments. This is a full-time, office-based position in Perth, Western Australia, with some flexibility to work across locations as required by the Principal's schedule.

Key responsibilities

Managing complex diaries, meetings, appointments, schedules and competing priorities across multiple organisations

Managing and screening calls, emails and correspondence on behalf of the Principal, responding, redirecting and escalating matters as appropriate

Acting as a key coordination point between the Principal, senior leaders, boards and external stakeholders

Prioritising and triaging matters requiring the Principal's attention

Developing a strong working knowledge of each organisation's operations and current priorities, including a business currently undergoing administration and restructuring

Preparing briefing notes, correspondence, summaries, board papers and supporting documentation

Monitoring commitments, actions and deadlines to ensure matters are progressed through to completion

Coordinating travel, including itineraries, accommodation and logistics

Liaising with senior executives, professional advisers, administrators and other key stakeholders

Coordinating and working with commercially sensitive and confidential information

About you

Experience in a senior Executive Assistant, Executive Officer or comparable high-level support role

Exceptional organisational skills and the ability to manage competing priorities across multiple organisations

Strong commercial acumen and a sound understanding of financial and governance information

A proactive approach, with the ability to anticipate requirements and take ownership of outcomes

Excellent judgement and the ability to appropriately prioritise, **escalate** and progress matters

Strong written and verbal communication skills

Confidence engaging with senior leaders, professional advisers and other stakeholders

High emotional intelligence, maturity and professional presence

Strong digital literacy and confidence working across multiple systems

Absolute discretion, integrity and respect for confidentiality

Competitive remuneration commensurate with experience

Salary sacrifice arrangements available (e.g. novated leasing, additional superannuation contributions)

Direct exposure to the Principal and senior decision-makers across the portfolio

Involvement across a diverse and varied range of businesses and projects

A high level of trust, autonomy and responsibility

A professional and respectful working environment