Personal Assistant / Secretary

Prime Headhunting & Recruiting; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Prime Headhunting & Recruiting in Sydney, NSW, seeks a highly organized Personal Assistant/Secretary to support a UHNW executive in a private office.

You will manage calendars, draft correspondence, handle confidential information, and coordinate vendors and household staff. The role demands discretion, autonomy, and a polished, professional demeanor.

On-site, Monday to Friday, 9:00–17:00, in a traditional office setting with delicate personal and professional tasks.

Qualifications

• Polished, articulate, and professional demeanor.
• Excellent organizational skills with strong attention to detail.
• Able to work in a non-digitized, paper-based environment with discretion.

Responsibilities

• Maintain and organize hard copy files, correspondence, and records
• Draft, type, proofread, and format letters, memos, and documents
• Manage calendars, appointments, and scheduling for the executive
• Handle incoming calls and correspondence with professionalism and discretion
• Coordinate vendors, household staff, and external contacts as needed
• Assist with personal errands and general administrative tasks
• Uphold strict confidentiality and professionalism at all times

Skills

Discretion

Calendars

Memos

Support

Confidentiality

Organizational Skills

Reliability

Attention To Detail

Records

Vendors

Scheduling

Loyalty

Sound judgment

Job description

Overview An UHNW client is seeking a highly organized, self-sufficient Personal Assistant/Secretary to provide direct administrative and organizational support in a private office environment. This role is ideal for a detail-oriented professional who values discretion, thrives in a traditional office setting, and can manage both professional and personal administrative needs with confidence and poise.

Schedule Monday through Friday, 9:00 AM to 5:00 PM On-site, private office environment

Key Responsibilities

• Maintain and organize hard copy files, correspondence, and records
• Draft, type, proofread, and format letters, memos, and documents
• Manage calendars, appointments, and scheduling for the executive
• Handle incoming calls and correspondence with professionalism and discretion
• Coordinate vendors, household staff, and external contacts as needed
• Assist with personal errands and general administrative tasks
• Uphold strict confidentiality and professionalism at all times

Ideal Candidate Profile

• Polished, articulate, and professional demeanor
• Exceptional organizational skills with strong attention to detail
• Comfortable working in a non-digitized, paper-based environment
• Mature, dependable, and capable of working autonomously
• Demonstrated discretion, loyalty, and sound judgment when handling confidential matters
• Prior experience supporting executives, principals, or high-net-worth individuals preferred

This role offers a stable, professional environment for a trusted administrative partner who takes pride in precision, discretion, and reliability. If this sounds like your wheelhouse, you'll fit right in.

Required Skills: Discretion Calendars Memos Support Confidentiality Organizational Skills Reliability Attention To Detail Records Vendors Scheduling

Personal Assistant / Secretary Sydney, NSW, AU