Executive Operations & Project Manager

Advanced Cosmeceuticals Skin Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Advanced Cosmeceuticals Skin Group seeks an Executive Assistant to the CEO and ELT, covering a 12-month fixed-term parental leave. The role is onsite at the Head Office with potential hybrid work after settlement.

You will coordinate priorities, manage the CEO’s diary, draft briefing materials, and support cross-functional projects across the business. You will build trackers, dashboards and reporting cadences, coordinate vendors and contracts, and contribute to monthly communications and events

Qualifications

• Background in executive support or operations.
• Proven project experience with the ability to keep people on track.
• Highly organised and proactive; anticipates needs.
• Experience building trackers, dashboards and reporting cadences.
• Experience coordinating vendors and contracts.
• Excellent writing skills for executives.

Responsibilities

• Managing the CEO’s diary and priorities, plus domestic and international travel.
• Drafting correspondence, announcements and briefing material for the CEO.
• Owning the ELT meeting agenda, papers and actions through to closure.
• Supporting the wider ELT, including with confidential documents.
• Coordinating priority projects from concept to completion.
• Building project plans, milestones, RACI matrices and budget trackers.
• Managing the ELT strategic project portfolio and quarterly reviews.
• Spotting risks and timeline clashes, and supporting board reporting.

Skills

Executive support

Project coordination

Organisational skills

Reporting cadences

Vendor management

Executive writing

AI tools

Tools

Project management software

Dashboards

AI tools

Job description

Advanced Cosmeceuticals – St Leonards Park NSW

Advanced Cosmeceuticals Skin Group | St Leonards, Sydney NSW | 12-month fixed-term contract

Work alongside our CEO and Executive Leadership Team, keep our Head Office running smoothly and bring your project experience to initiatives that shape the business.

About us

Advanced Cosmeceuticals Skin Group (ACSG) has been building a portfolio of high-performing, science-backed cosmeceutical brands for more than 20 years. We partner with more than 2,000 clinics and practices across Australia and New Zealand, along with select retail partners and our own direct-to-consumer channels.

About the role

This is a 12-month fixed-term contract to cover parental leave, starting ASAP. You’ll be fully onsite while you settle in, with the option to work hybrid after that.

Reporting to the CEO, you’ll be the trusted right hand of our leadership team and the main link between the CEO, the Executive Leadership Team and the wider business.

No two days are the same. One day you might be preparing the ELT agenda or planning an offsite. The next, you could be guiding a priority project through to delivery. You’ll see how your work makes a difference right across the business.

What you’ll be doing

Executive support

• Managing the CEO’s diary and priorities, plus domestic and international travel
• Drafting correspondence, announcements and briefing material on behalf of the CEO
• Owning the ELT meeting agenda, papers and presentations, and tracking actions through to closure
• Supporting the wider ELT, including with confidential documents

Project coordination

• Coordinating priority projects across teams from concept to completion
• Building and maintaining project plans, milestones, RACI matrices and budget trackers
• Managing the ELT strategic project portfolio and making sure every project is reviewed at least quarterly
• Spotting risks and timeline clashes early, and supporting board reporting on progress

Communications, events and office

• Preparing the monthly newsletter, intranet posts and all-staff announcements
• Coordinating company events, offsites, workshops and recognition initiatives
• Managing general suppliers, office contracts, renewals and purchasing accounts
• Overseeing day-to-day Head Office operations, including facilities, visitors and WHS compliance

What you’ll bring

• A background in executive support or operations
• Proven project experience with the ability to keep people on track
• A highly organised, proactive approach, you see what’s coming and act before you’re asked
• Experience building trackers, dashboards and reporting cadences
• Experience coordinating vendors and contracts
• Excellent writing skills, including drafting on behalf of executives
• Confidence with modern productivity and AI tools

Our purpose is to help our clinic and industry partners grow and succeed. We’re proud of our collaborative, high-performing culture and our values of Care, Initiative, Excellence, Integrity and Accountability.

• Work directly with the CEO and Executive Leadership Team, with visibility across the whole business
• Enjoy a role with real variety, where your project skills make a difference
• Represent a portfolio of premium, industry-leading skincare brands
• Join a collaborative, values-driven team
• Enjoy exclusive discounts across our premium skincare brands

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