Clinic Coordinator - Aspire Sydney

Niche Education Group; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Treatment and product discounts

Competitive pay based on experience

Job summary

Aspire Training Clinics is seeking a Clinic Coordinator to lead daily clinic operations, drive sales, manage bookings and coordinate events. You will engage clients, students and staff to ensure a smooth, professional learning environment and high-quality service.

Reporting to the Operations Manager, you will coordinate events, manage stock, and maintain strong industry partnerships while supporting education goals across the clinic.

Qualifications

• Experience in clinic coordination or client-facing roles.
• Sales-driven with ability to meet KPIs.
• Strong communication and organisational skills.

Responsibilities

• Oversee day-to-day clinic operations including appointment coordination and room readiness.
• Coordinate in-clinic events, workshops and guest educators.
• Build and maintain relationships with industry partners and suppliers.
• Ensure a welcoming, professional client front-of-house experience.
• Drive retail product and treatment program sales and social media content.
• Handle general admin including payments, reconciliations and data entry.
• Support students, educators and staff to maintain high standards of care.

Skills

Sales targets

Communication skills

Organisational skills

Team collaboration

Tools

Kitomba

Job description

Join a Leading Training Clinic in the Cosmetic & Dermal Industry

Are you passionate about skin health, aesthetics, and delivering exceptional client experiences? Aspire Training Clinics is seeking a confident, highly organised, and sales-driven Clinic Coordinator to lead the daily operations of our dynamic student clinic on the Gold Coast. This is your opportunity to thrive in a professional, fast-paced environment where your leadership, initiative, and creativity will truly shine.

About Us

Aspire Training Clinics are the practical training clinics for the Australasian Academy of Cosmetic Dermal Science (AACDS), a nationally accredited Registered Training Organisation (RTO). AACDS has been delivering Australia’s most reputable qualifications in Dermal Therapies and Cosmetic Nursing for over 20 years. Our clinics provide a real-world learning environment where students perform advanced treatments under expert supervision, and clients enjoy professional services at accessible prices.

About the Role

As the Clinic Coordinator, you will be the central point of contact for clients, students, and staff ensuring the smooth, efficient, and professional running of the clinic. You’ll oversee day-to-day operations, drive sales, manage bookings, coordinate events, and help maintain strong relationships with industry partners. Reporting to the Operations Manager based in Perth, you’ll play a vital role in both the business and educational success of the clinic.

This position offers exciting variety. Previous experience in a cosmetic, dermal or health-related clinic environment will be highly regarded.

Key Responsibilities

• Clinic Operations Management: Ensure the clinic runs efficiently day-to-day, including appointment coordination, room and treatment area readiness, stock management, and student support
• Event & Workshop Coordination: Plan and oversee in-clinic events, promotional activities, and student workshops. Liaise with guest educators and external speakers
• Industry Liaison: Build and maintain relationships with industry partners, brands, and suppliers. Coordinate bookings for visiting professionals and events
• Client Experience & Front-of-House: Provide exceptional service and act as the main point of contact for clients, ensuring a welcoming and professional environment
• Sales & Marketing: Drive retail product and treatment program sales. Manage content for social media platforms
• Administration: Handle general administrative duties including payment processing, daily reconciliations, scanning, data entry, and reporting
• Team Support: Work collaboratively with students, educators, and staff to support a smooth clinic workflow and a high standard of care

What We’re Looking For

• A confident, professional attitude
• Experience in clinic coordination, client-facing roles, or administrative management
• Previous experience in a cosmetic, dermal, beauty, or healthcare environment (advantageous)
• Proven ability to meet sales targets and KPIs
• Excellent communication skills (written and verbal)
• Strong organisational and multitasking skills
• Experience using clinic booking software (eg: Kitomba)
• Self-motivated, solutions-focused, and capable of working independently

Why Join Us?

• Be part of an innovative and respected leader in cosmetic and dermal science education
• Gain exposure to cutting-edge Cosmetic Medical and Dermal Therapy procedures
• Enjoy treatment and product discounts
• Work in a collaborative, supportive environment with room for growth
• Career development opportunities for the right candidate
• Competitive pay based on your experience and qualifications