Executive Administration Manager: Strategic COO Support

Law Staff; City of Brisbane; On-site; AUD 100,000 - 140,000; Full time

Benefits offered by this job

On-site café

Staff parking

Wellbeing programs

Christmas shutdown

Team events

Job summary

Law Staff is seeking an In-House Executive Administration Manager, stepping up from a Senior Executive Assistant role to oversee administration, reporting and operations under the COO.

You will manage diaries, coordinate executive meetings, prepare polished reports, and drive systems and processes across the organisation while applying advanced Excel to deliver clarity and insight.

Based in inner-north Brisbane, the role offers a permanent full-time on-site position with regular business hours.

Qualifications

• Minimum 5+ years’ experience as an Executive Assistant
• Background within legal, Big 4 or large corporate environments
• Advanced Microsoft Office skills, particularly Excel
• Exceptional attention to detail and document control capabilities
• Strong written communication and stakeholder engagement
• Confidence engaging with senior stakeholders
• Proactive and collaborative approach with ability to work autonomously

Responsibilities

• Manage executive diaries, correspondence and key priorities
• Co-ordinate executive meetings, agendas, papers, minutes and follow-up actions
• Prepare polished reports, presentations, documentation and communications
• Co-ordinate deadlines and deliverables
• Prepare and submit operational data to external bodies
• Manage recurring reporting and administrative requirements
• Maintain filing, document management and admin systems
• Design templates, refine workflows and improve processes
• Utilise advanced Excel to deliver clarity and insight
• Coordinate information across internal teams and external providers
• Ensure updates and actions are communicated and followed through
• Provide practical administrative support across the organisation

Skills

Executive support

Calendar management

Stakeholder engagement

Advanced Excel

Document control

Tools

Microsoft Office Suite

Document management systems

Job description

Law Staff is seeking an In-House Executive Administration Manager, stepping up from a Senior Executive Assistant role to oversee administration, reporting and operations under the COO.

You will manage diaries, coordinate executive meetings, prepare polished reports, and drive systems and processes across the organisation while applying advanced Excel to deliver clarity and insight.

Based in inner-north Brisbane, the role offers a permanent full-time on-site position with regular business hours.