Executive Officer

Wood Recruitment; Western Australia; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Salary packaging benefits

Job summary

Wood Recruitment is seeking an experienced Executive Officer for an on-site, full-time role in Subiaco, WA. The position reports to the Chief Executive Officer and supports the CEO, Board and operational leadership across scheduling, administration and service delivery.

The role requires confidential, fast-paced executive work and the ability to manage senior stakeholders and team coordination. You will work Monday to Friday, 9:00am–5:00pm and contribute to governance and strategic initiatives.

Qualifications

• Strong experience providing executive support to senior leaders, including Board and governance support.
• Proven leadership and coordination skills across teams, projects and operations.
• Excellent communication, organisation and stakeholder management skills.
• Understanding of governance, risk, compliance and workplace health and safety requirements.

Responsibilities

• Provide high-level executive and administrative support to the CEO and Board, including diary management, correspondence, reports, presentations and meeting coordination.
• Act as a key contact for internal and external stakeholders, handling sensitive matters with discretion.
• Coordinate Board, committee and executive meetings including agendas, papers, minutes and logistics.
• Oversee and support operational teams including Administration, Reception and Scheduling functions.
• Support workforce planning, scheduling coordination and continuous improvement of service delivery processes.
• Assist with financial administration including credit card reconciliation and reporting.
• Support strategic planning activities, projects and organisational initiatives as directed by the CEO.
• Maintain strong stakeholder relationships across internal teams, government and external partners.

Skills

Executive support

Leadership

Stakeholder mgmt

Governance

MS 365

Report writing

Meeting coordination

Independent work

Tools

Microsoft 365

Job description

Our client is seeking an experienced Executive Officer to join their team in Subiaco. This is a key senior support role reporting directly to the Chief Executive Officer, providing high-level executive, board, and administrative support while also contributing to operational leadership across scheduling, administration, and service delivery functions within a not-for-profit (NFP) organisation.

This is a full-time on-site position working Monday to Friday, 9:00am – 5:00pm. This role will suit someone who thrives in a confidential, fast-paced executive environment and is confident managing both senior stakeholders and team coordination responsibilities.

What you’ll be doing:

• Providing high-level executive and administrative support to the Chief Executive Officer and Board, including diary management, correspondence, reports, presentations, and meeting coordination
• Acting as a key point of contact for internal and external stakeholders, handling sensitive and confidential matters with discretion
• Coordinating Board, committee, and executive meetings including agendas, papers, minutes, and logistics
• Overseeing and supporting operational teams including Administration, Reception, and Scheduling functions
• Supporting workforce planning, scheduling coordination, and continuous improvement of service delivery processes
• Assisting with financial administration including credit card reconciliation and reporting
• Supporting strategic planning activities, projects, and organisational initiatives as directed by the CEO
• Maintaining strong stakeholder relationships across internal teams, government, and external partners

What you’ll need:

• Strong experience providing executive support to senior leaders, including Board and governance support
• Strong leadership and coordination skills across teams, projects and operational functions
• Excellent communication, organisation and stakeholder management skills
• Understanding of governance, risk, compliance and workplace health and safety requirements
• Proven ability to prepare high-quality reports, correspondence, presentations, and meeting documentation
• Demonstrated experience coordinating meetings including Board and Annual General Meetings
• Advanced Microsoft 365 skills and strong overall computer literacy
• Ability to work independently, take initiative, and deliver under pressure
• Commitment to organisational values and a collaborative, team-focused approach
• Working rights in Australia, current WA Driver’s Licence, and required vaccinations/certifications

What’s in it for you:

• Attractive salary packaging benefits of up to $18,550 per annum
• 5 weeks annual leave plus 17.5% leave loading
• Free onsite parking and employee assistance program support
• Strong focus on professional development and career growth
• Opportunity to work closely with senior leadership and influence organisational operations
• Supportive, values-driven and purpose-led working environment