Executive Officer

Ethos BeathChapman; Sydney; Hybrid; AUD 117,000 - 129,000; Full time

Benefits offered by this job

Annual leave loading

Flex time benefits

Job summary

Ethos BeathChapman is partnering with a NSW Government agency to appoint an experienced Executive Officer / Business Coordinator. The role supports a senior executive group, coordinating priorities, deadlines and complex business activity with a central point of contact for inputs and deliverables.

While the formal title is Business Coordinator, it operates like an Executive Officer, balancing priorities, deadlines and stakeholder needs to keep executives informed and actions progressing on time.

Qualifications

• Experience supporting senior executives and leadership teams.
• Confident, highly organised in a fast-moving environment.
• Excellent written and verbal communication and judgement.

Responsibilities

• Coordinate priorities and deadlines across multiple business areas.
• Prepare briefs, reports and executive papers with input from stakeholders.
• Track deliverables and ensure timely completion across the executive group.
• Maintain diary and provide selective administrative support when required.
• Identify gaps or risks before escalations reach senior leaders.

Skills

Executive support

Stakeholder management

High attention to detail

Discretion

Job description

• Executive Officer / Business Coordinator
• Ongoing Permanent Position | NSW Government
• Sydney CBS based - Hybrid working
• Salary paying between $116,981 – $129,492 plus
• 17.5% annual leave loading and flex time benefits

• Executive Officer / Business Coordinator
• Ongoing Permanent Position | NSW Government
• Sydney CBS based - Hybrid working
• Salary paying between $116,981 – $129,492 plus
• 17.5% annual leave loading and flex time benefits

Ethos BeathChapman is partnering with a NSW Government agency to appoint an experienced Executive Officer / Business Coordinator to support a diverse senior executive group. This is an excellent opportunity for a polished, proactive and highly organised professional who enjoys working closely with senior leaders and taking ownership of priorities, deadlines and complex business activity.You will work closely with one Executive Director while supporting a wider executive team when required.

While the formal position title is Business Coordinator, the role operates much more like an Executive Officer position. It is not heavily focused on traditional diary management and administrativetasks. Instead, you will act as a central coordination point, ensuring priorities are progressed, deadlines are met, stakeholders provide required input and senior leaders remain across important actions and deliverables.

The role

• Working closely with a senior executive and their leadership team, you will:
• Coordinate priorities, workflows, actions and deadlines across multiple business areas
• Track key deliverables and reporting requirements and proactively follow up outstanding actions
• Coordinate and consolidate input from multiple stakeholders for briefs, reports and other executive-level deliverables
• Assess incoming requests, determine priorities and use sound judgement around what requires escalation
• Prepare and coordinate high-quality briefs, correspondence, reports, meeting papers and other documentation
• Maintain oversight of competing priorities and ensure commitments are progressed within required timeframes
• Build strong relationships with Directors, senior executives and stakeholders across the organisation
• Provide selective diary, meeting and administrative support where required
• Identify gaps, issues or potential problems before they reach senior leadership
• Support improvements to business processes, administrative practices and ways of working
• This role requires a high level of judgement and discretion and is accountable for ensuring work is delivered on time and to the expected quality.

About you

• We are looking for someone who is confident, highly organised and comfortable working with senior people in a fast-moving environment.
• Experience as an Executive Officer, Business Coordinator, Executive Coordinator, Business Manager or senior-level Executive Assistant
• Strong experience supporting senior executives and leadership teams
• Exceptional organisation and the ability to manage multiple priorities and immovable deadlines
• A proactive, self-starting approach with the judgement to know what to resolve independently and what to elevate
• Excellent attention to detail and the ability to identify errors, gaps or missing information
• Polished written and verbal communication skills
• Confidence engaging directly with Directors and senior executives
• Experience preparing or coordinating briefs, reports, correspondence, meeting papers and executive documentation
• The ability to work effectively where priorities change and processes may not always be clearly documented
• A collaborative and adaptable approach when working across different teams and personalities
• Experience within government, regulatory, legal, professional services or another complex executive environment would be highly regarded
• Experience handling sensitive and confidential matters

This is an ongoing permanent NSW Government position offering a salary of $116,981 – $129,492 + superannuation.If you are an experienced Executive Officer or Senior Business Coordinator who enjoys being the person who keeps priorities moving, anticipates what needs to happen next and ensures senior leaders have what they need, we would be keen to hear from you.